Best Visitor Management Systems in the UK

WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. With features such as employee scheduling, hotdesking and hoteling, conference room management, parking and cafeteria management, WorkInSync powers workplaces of the future and empowers employees to work anywhere, anytime. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync’s Vaccination Tracker, Health Questionnaire and Contactless Access Management enables companies to keep workplaces safe by only allowing eligible employees to visit the office. WorkInSync’s integrations with Microsoft365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows. WorkInSync is used by 350,000 employees at over 180 companies globally.

YAROOMS is the complete workplace management platform designed to help organizations coordinate people, spaces, and schedules in hybrid work environments. It combines space booking (desks, meeting rooms, parking), hybrid work scheduling, visitor management, digital signage, and workplace analytics—all in one system that’s easy to use and simple to deploy. The platform is ideal for companies of all sizes, from small teams managing shared spaces to mid-size companies and enterprises operating across multiple locations. It’s widely used in finance, healthcare, government, education, and technology industries. Companies using YAROOMS achieve greater space efficiency, smoother hybrid work coordination, and better employee experiences—while reducing overhead and gaining full control over how the workplace is used.

Truly wireless, cloud-based door access control system for a seamless, hassle-free, and contactless user experience. A modern access management system that combines the power of the cloud, smartphone, and wireless technology. Spintly is transforming the physical security industry with its fully wireless, cloud-based access control system. It removes the complexity of the process of deploying an access control solution in a building. With absolutely no wiring the installers can save more than 60% of their time and cost and be more productive. Our vision is to make the built world smarter and simpler by providing a frictionless access control experience to users and to make the building smarter with our fully wireless mesh platform for smart building devices. Spintly offers solutions to various industry segments with its fully wireless access control hardware along with cloud-based software.

Flexopus is an all-in-one workplace management software, 100% developed and hosted in Germany. Flexopus makes desk sharing effortless: employees can book fixed or hot desks via desktop, mobile app, or live floor plans. Beyond desk sharing, Flexopus covers the full workplace: meeting rooms, phone booths, and collaboration spaces can be reserved with catering or facility services added in just a few clicks. Parking management is integrated, letting employees and visitors book spaces in advance. The Flexopus visitor management facilitates the registration and is 100 % data conform. Manage IT-hardware, cars and everything else via the Flexopus asset management. Plan catering and facility add guests and book a meeting room in just a few clicks via one platform with Flexopus event management. Integrate IoT seamlessly into your company via displays, smartlocks and more. Flexopus is 100 % GDPR conform and is exclusively hosted in Germany. The all-in-one solution!

Unified business communication and collaboration tools. Reimagine how your teams work with an all-in-one, open collaboration platform with AI Companion. Streamline communication, improve productivity, optimize in-person time, and increase employee engagement, all with Zoom Workplace. Make meaningful connections with a unified solution for meetings, team chat, whiteboard, phone, and more. Reduce wasted time going back and forth between applications. Zoom Workplace provides you with a seamless, automated user experience from your mobile device or desktop Streamlined features give you the ability to initiate a call or meeting from a chat, collaborate on a whiteboard from your desktop or room, and see whether a co-worker is available with presence.

BAS is a Cloud-based SaaS platform, a leading workplace and workforce solution that helps many large-scale organizations manage their workplaces and manpower. From simple door access control to complex productivity measurement or payroll processing, BAS can be expanded to suit dynamic business needs. BAS enables a seamless automated process to system users in managing their daily operations. All the key functionalities in the system are fully configurable meeting the dynamic organization needs and complying regulatory requirements by region. Integrating with 3rd party applications is one of the key strengths of BAS where it enables organisations to process data between systems seamlessly giving user friendly feel to system users. BAS Cloud solutions include: - Security & Access Control - Workforce Information - Time & Attendance - Payroll & Payslips - Workers Productivity - Movements Tracking - Training & Certifications - Data Analytics and more!

Introducing Vizito, the cutting-edge visitor management system that will transform the way you welcome guests to your organization! Say goodbye to outdated paper logs and confusing sign-in sheets. With Vizito, you can streamline your check-in process and enhance your organization's security all at once. Our easy-to-use platform allows visitors to check in quickly and efficiently, while also providing your team with real-time notifications of their arrival. You can also use Vizito to pre-register guests, ensuring that their visit is seamless from start to finish. But Vizito isn't just about making check-in easy. With our comprehensive reporting tools, you can gain valuable insights into visitor traffic, peak visit times, and more. Our system allows you to set up custom badges, track visitor movement, and even perform background checks if necessary. So if you're ready to take your visitor management to the next level, give Vizito a try today.

Robin’s workplace platform is built with hybrid work in mind and has specialized tools for visitor management, meeting room management and flexible desk booking. Get everything you need to help people find coworkers, conference rooms, and welcome guests to the office. Robin’s visitor management makes it easy for teams to invite and coordinate people visiting the office. Gain actionable insights around office capacity trends, team-by-team stats and meeting room usage. Need more in-depth reporting? Exports from Robin can be uploaded into PowerBI, Excel, or other tools for more granular analytics.

Flowscape is a market-leading SaaS company offering smart office solutions for the hybrid workplace, aimed at streamlining office processes and fostering thriving company cultures. Our comprehensive suite includes customizable booking capabilities for all desired office resources, such as desk booking, room booking, parking space reservation, and even seats for your furry friends. Accessible through our user-friendly mobile or web application, you can enjoy a 3D office overview that enhances your office experience. With advanced sensor technology at its core, Flowscape empowers businesses to make data-driven space management decisions, thereby increasing workplace ROI. Our easy-to-use analytics portal enables management teams to craft effective strategies for optimizing space and resources. Flowscape has offices located in Stockholm (headquarters), Sofia, San Francisco, and London, serving clients worldwide with innovative solutions for the future of work.

EVA Check-in is designed to help businesses in education, healthcare, construction, aged care and other sectors, to manage registration processes for all people coming to site - be they customers, staff or contractors. EVA Check-in has several solution packages to serve different industry needs. It supports organizations from single sites to hundreds. With advanced tools for larger deployments. EVA supports all check-in modes from iOS and Android kiosks to QR code posters, to geofence's with it's free mobile apps. EVA Check-in offers an application programming interface (API), which lets businesses integrate the system with several third-party applications including Active Directory and Office 365. Pricing is based on monthly subscriptions and support is extended via phone, email, chatbot and online contact form.

SignInSafe is a web-based application that provides digital, no-contact, visitor, and guest sign-in through a QR code. SignInSafe can be used anywhere sign-in/out is required. SignInSafe is used to track construction site visitor logs, restaurant guest lists or waitlists, covid-tracing, school visitor or student sign-in/out, and sports drop-off/pick-up. SignInSafe is centrally managed on the cloud and requires no app to be installed by customers or visitors.

Access411, the makers of the Comprehensive, Attendance, Administration and Security System also known as “CAASS”, has been in business since 1996. CAASS was first implemented within one high school in Baltimore, MD and then continued to expand into many school districts large and small. Access411, the makers of the CAASS System, is the leader in providing software, technology, and student tracking solutions to K-12 schools.

PAM is the world-leading smart navigation platform for iconic city districts. Transforming big difficult spaces into pleasurable and profitable places, personalizing precincts and turning visitors into fans. Turn your visitors into fans at major events with contextual messaging, directions, mapping and routing to reduce congestion and drive customer engagement. Provide a virtual twin of your smart city district on interactive kiosks and smart phones so your customers can find exactly what they’re looking for. Be innovative and creatively engage visitors, to improve customer satisfaction and increase revenue. Deliver contextual messaging to promote experiences and improve accessibility. Event specific routing, text-to-speech and multi-lingual translations. Develop your playbook to manage your event from start to finish, with dynamic sign information to manage the flow of your visitors.