Best Police Records Management Systems (RMS)
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Compare the Top Police Records Management Systems (RMS) as of March 2026
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What are Police Records Management Systems (RMS)?
Police records management systems (RMS) provide law enforcement agencies with a centralized platform to store, manage, and access critical data related to incidents, cases, arrests, and evidence. These systems streamline the process of creating and maintaining records, ensuring that information is accurate, organized, and easily retrievable. They often feature tools for report generation, data sharing, and automated workflows, which enhance collaboration and operational efficiency within and across agencies. By digitizing records and improving data security, police RMS reduce paperwork and help law enforcement comply with legal and regulatory standards. Ultimately, these systems improve case management, support effective policing, and enable faster, data-driven decision-making. Compare and read user reviews of the best Police Records Management Systems (RMS) currently available using the table below. This list is updated regularly.
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1
CentralSquare Records
CentralSquare Technologies
Drastically reduce your data entry and reporting time with an interconnected, full suite from the call to the case. Spend less time and submit better NIBRS data with full submission integration. CentralSquare Records gives you the power to enter information you’re your system and access it wherever and whenever needed. This customizable, cloud-based solution keeps your responders in the community, and reduces headaches for your IT staff. -
2
Smart CAD
GINA Software
Simplify emergency call handling, unit dispatching, and field communication. Smart CAD allows you to modernize dispatching workflow, automate day-to-day tasks, and ultimately achieve faster and more precise incident management. Access critical incident information in real-time, benefit from an intuitive navigation system and maintain seamless communication with other field units. Smart CAD provides all the field staff's needs for effective incident resolution. Increase your operational efficiency with intuitive software for rapid unit dispatching and incident management. Smart CAD allows commanders to make split-second decisions with confidence. Based on actionable insights, the latest updates on the incident, unit and resource availability, and location, commanders can coordinate their field operations with speed and precision. Streamline call-taking, receive alerts from IoT devices, and automate routine tasks. -
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PTS Solutions
PTS Solutions
PTS Platinum Plus products are easy to learn even for first time users. Help features are available at every step. PTS specializes in small to mid-size agencies, but is powerful enough to handle even the largest agencies. PTS can provide SaaS cloud based, locally hosted or agency maintained options depending on the needs of the agency. Incident reporting for law enforcement including arrests, citations, evidence and NIBRS reporting. Dispatch and event management software for 911 centers, law enforcement and emergency services. Basic book and release to large scale jail and offender management included along with mugshots and warrants. Run NCIC queries (criminal warrants, stolen property, missing persons, etc.) from phones, tablets, or laptops. -
4
Larimore RMS
Larimore Associates
The Larimore Records Management System is a robust integrated system comprised of over fifteen stand-alone applications. The system is capable of delivering exactly the information your organization needs, when you need it, matching the way you work. With seamless multi-jurisdictional data sharing capabilities, we connect and integrate vital department data, leading to greater safety and operational efficiencies for your organization. Powerful, user-friendly reporting tool. Gives you the ability to capture all incident data in the field, including attaching any number of file types to the Incident report. Encompasses an array of State UCR forms, this system eliminates data entry by pulling data from Incident and Arrest files. Extensive set of built in audit reports prevent invalid data submissions. -
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Sundance: RMS
Sundance Systems
Records Management software (RMS) for police, fire and ems departments should fully integrate with safety service Computer Aided Dispatch (CAD) systems for efficient law enforcement departments. Seamless integration saves time and increases reliability in reports. With Sundance Systems RMS, windows-based screens make data entry and reporting easy, clear and concise. Custom data labels for charge codes and unlimited data elements allow you to customize what data is collected by report and how it is displayed and reported. Use of the Master Index for names, address, vehicle and property simplify report completion.
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