Page 2 | Best Small Business OCR Software of 2025

Eden AI

Eden AI simplifies the use and deployment of AI technologies by providing a unique API connected to the best AI engines. Your time is precious: we take care of providing you with the AI engine best suited to your project and your data. No need to wait for weeks to change your AI engine. You can do it for free in a few seconds. We make sure to get you the cheapest provider while ensuring equal performance.

Starting Price: $29/month/user

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Affinda Invoice Extractor

Affinda

Affinda provides AI-powered document automation solutions that combine the adaptability of human understanding with the precision of computer accuracy to streamline document processing tasks. Affinda’s Invoice Extractor lets you easily extract data from even the most complex invoices. Quickly and successfully process batch of invoices in PDFs, DOC, PNG, and JPG. Affinda Invoice Extractor recognises 50+ fields including line-item detail to allow accounts payable departments to streamline their processes. Companies switch to Affinda because of our ability to extract data from even the most difficult invoices, thereby freeing up staff to focus on higher-value activities. The Affinda Invoice Extractor is powered by our AI Engine, VEGA. It uses innovations in NLP (Natural Language Processing), Transfer Learning and Computer Vision so it can understand documents like a human. VEGA constantly self-learns and continues to improve over time.

Starting Price: $300

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Card Scanner

Eclix Tech

Cardscanner.co is the best online OCR solution, which can convert multiple images and documents into editable text files in an instant. It employs advanced OCR algorithms for accuracy and offers universal compatibility across devices. With a user friendly interface and diverse OCR tools, both experts and beginners can use it for their text extraction needs. Additionally, its business card scanner app functions to digitized the paper business cards with OCR processing.

Starting Price: $7.49

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Cisdem OCRWizard

Cisdem

Cisdem OCRWizard transforms scanned documents, PDFs, and images into editable digital files with remarkable accuracy. Powered by advanced AI, it extracts text while perfectly preserving original layouts, tables, and formatting - turning static documents into fully usable digital assets. The software handles over 200 languages and complex documents with ease, from multi-column reports to handwritten notes. Its batch processing capability lets you convert hundreds of files simultaneously, saving hours of manual work. Unlike cloud-based tools, all processing happens securely on your device.

Starting Price: $39.99

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elDoc

DMS Solutions

elDoc - Intelligent Integrated Platform, enterprise level solution for intelligent document processing and end-to-end document workflow automation delivering true automation values. elDoc - is an out-of-the box solution designed to intelligently understand and process data of different type. elDoc enables business to intelligently digitize data (by reading, locating, capturing, recognizing and converting unstructured data to structured format, processing the data from end-to-end perspective). elDoc is not just Intelligent OCR, it is fully Integrated Intelligent Automated Platform for end-to-end Document Workflow Automation and Document Understanding powered with cognitive technologies and robust Security Framework. elDoc will not limit your business by Total Page Count / number of documents to be processed through the system. elDoc provides unlimited document volume processing capabilities for your business to quickly scale up and achieve the greatest automation benefits.

Starting Price: $80 per user per year

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Tungsten OmniPage

Tungsten Automation

Tungsten OmniPage software converts any document into the word processor format of your choice. Save, edit and search documents as you would a Word document. Whether you’re converting a handful of paper documents or millions of pages, OmniPage solutions are perfect for a single user, small business or enterprise. Offers superior conversion accuracy, intelligent character recognition and zonal recognition, so you can quickly create editable documents. Fast document conversion times increase productivity and enable a greater focus on more strategic work. OmniPage Standard: For occasional document conversion needs or dedicated scanning to PCs. OmniPage Ultimate: Ideal OCR solution for SMBs and larger companies looking to maximize productivity.

Starting Price: $149 one-time payment

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DocsCorp

Document management professionals turn to DocsCorp when they are looking for easy-to-use software that empowers them to work safer and smarter. We are a global brand with more than 500,000 users in over 65 countries. Our product portfolio is a list of must-have technologies that include document creation, email recipient checking, metadata cleaning, document comparison, PDF creation, and image file conversion to PDF, which can be accessed on the desktop, server or cloud. Our products integrate out-of-the-box with leading enterprise content management systems to streamline processes and to drive business efficiency. We offer organizations a combination of on-premises and cloud integrations. We work with industries that are document-centric to help them manage their most critical asset - documents. This includes Government Departments, Legal Services, Financial Services, and Technology companies.

Starting Price: $49.50/user

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ChronoScan

Digital File

Virtually improve every data capture need you have with the multitude of features that comprise ChronoScan. Built on a server-client infrastructure ChronoScan Enterprise can be used to process a very wide range of different documents and partially or fully automate your workflow. The windows service architecture gives the flexibility and the power to the system administrator. The thin client interface can be accessed from any web browser and from anywhere, anytime. It gives the user all the power of ChronoScan without the need for extra software installation. Select the desired notifications and email lists for each Job and keep everyone notified. ChronoScan Enterprise includes a scanner plugin that will allow any client machine to scan directly into the program using a local scanner. Helps you with data Entry with OCR & Assisted auto fields. Extract text from PDF Files and convert to indexed data. Upload documents to the Cloud.

Starting Price: €245 one-time payment

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idMax

OCR Solutions

CaptureMax Database is the ultimate end user ID Reading application. The system is feature rich and can be used in any industry. Once you scan in an ID, it creates an editable customer file that also allows you to create a PDF with information extracted from the scanned ID or Passport. The powerful database search algorithm allows you to quickly find any file based on any parameter you choose First Name, Last Name, ID Number, Date of Birth etc.

Starting Price: $250 one-time payment

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Veryfi OCR API & Mobile SDK

Veryfi

Veryfi OCR API extracts, categorizes, and enriches all the details from unstructured consumer purchase receipts, invoices, and bills down to line items (SKU-level purchase data) at scale, without the use of traditional limitations like templates or humans-in-the-loop. Veryfi technology is TurnKey: ready to use out-of-the-box. This means no training required, no humans in the loop, and no templates. All documents are processed in real-time using Veryfis pre-trained machine models to provide instant time to value. Veryfi's mission is to free humanity from manual back-office labor.

Starting Price: 8c /receipt & 16c /invoices

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FreeOCR

FreeOCR is a free Optical Character Recognition Software for Windows and supports scanning from most Twain scanners and can also open most scanned PDF's and multi-page Tiff images as well as popular image file formats. FreeOCR outputs plain text and can export directly to Microsoft Word format. Free OCR uses the latest Tesseract (v3.01) OCR engine. It includes a Windows installer and It is very simple to use and supports opening multi-page tiff documents, Adobe PDF, and fax documents as well as most image types including compressed Tiff's which the Tesseract engine on its own cannot read.It now can scan using Twain and WIA scanning drivers. FreeOCR V4 includes Tesseract V3 which increases accuracy and has page layout analysis so more accurate results can be achieved without using the zone selection tool. As well as OCR FreeOCR can scan and save images as JPG and we are currently working on a "Scan to PDF" capability with the option to save as searchable PDF.

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PDFpenPro

Smile Software

Powerful PDF Editing On Your Mac. Add signatures, text, and images. Make changes and correct typos. OCR scanned docs. Fill out and create forms. Export to Microsoft® Word, Excel, PowerPoint. With PDFpenPro, you can add text and signatures, make corrections, OCR scanned docs and more, just like PDFpen. But PDFpenPro goes beyond, with more powerful features. Make a scanned form come alive with PDFpenPro! Build interactive forms with text fields, checkboxes, radio buttons, interactive signature fields and submit buttons! Export your PDFs not just in .docx format for the Microsoft® Word users in your life, but also .xlsx for Excel, .pptx for PowerPoint, and PDF/A for archival PDFs. Whether it’s a single Web page or a whole site, make it into a PDF complete with clickable links. Now you can edit your PDFs wherever you are. Use iCloud or Dropbox for seamless editing with PDFpen for iPad & iPhone.

Starting Price: $124.95 one-time fee

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PDFpen

Smile Software

Add signatures, text, and images. Make changes and correct typos. OCR scanned docs. Fill out forms. Proofread OCR text! PDFpen does Optical Character Recognition (OCR): turn those pictures of scanned text into words you can use, then proofread them for accuracy. Need some major changes to your PDF? Export your PDFs in .docx format for easy PDF editing and sharing with Microsoft Word users. Select text in your PDF, click “Correct Text,” and edit away! Editing a PDF on your Mac has never been easier. Sign PDFs on your Mac! Sign with your secure and trusted digital signature. Scan in a signature and drop it into your PDF. Or, scribble your signature with a mouse or trackpad. Signed, sealed, delivered: no fax, no fuss. Now you can edit your PDFs wherever you are. Use iCloud or Dropbox for seamless editing with PDFpen for iPad & iPhone. Need a new page? Insert one. Need to remove a page? Delete it. Pages out of order? Just drag and drop to re-order. Even combine PDFs with drag and drop.

Starting Price: $74.95 one-time fee

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TAS Insight Engine

Precognox

Discovering, extracting, retrieving and finding the value in your enterprise data is all about getting insights. TAS Insight Engine provides you all the essential insights leading you to the right business decision. Getting insight means a kind of information extraction out of enterprise data, with the aim of supporting the business decision making. It is obvious why getting insight plays a major role nowadays, since understanding your data and obtaining results and answers are essential to face the challenges of today’s business world. In all areas or sectors, always. To make this possible, TAS Insight Engine combines the latest achievements as benefits of text analytics, Natural Language Processing (NLP) and Machine Learning (ML).

Starting Price: €550 EUR / month / user

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Hexomatic

Hexact

Create your own bots in minutes to extract data from any website and leverage 60+ ready-made automation to scale time-consuming tasks on autopilot. Hexomatic works 24/7 from the cloud, no complex software or coding required. Hexomatic makes it easy to scrape products, directories, prospects and listings at scale with a simple point-and-click experience. No coding required. Scrape data from any website capturing product names, descriptions, prices, images etc. Find all websites that mention a product or brand using the Google search automation. Find social media profiles to connect directly from social networks. Run your scraping recipes on demand or schedule these to get fresh, accurate data that syncs natively to Google Sheets or can be used in any automation sequence. Extract SEO meta title and meta descriptions for each product page. Calculate word count for each product page.

Starting Price: $24 per month

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Prizmo

Prizmo is the most capable scanner app for iPhone & iPad that lets you create stunning scans of documents and process business cards from photos, all wrapped up in an elegant and intuitive interface. Prizmo comes with powerful editing capabilities as well as highly accurate OCRs to extract text from pictures. Rich export options allow to generate beautiful PDFs, image files or even layout-preserving Microsoft Word documents. Finally, Prizmo lets you save time by using advanced automation capabilities including Apple’s Shortcuts app. It also provides exhaustive accessibility features with VoiceOver, as well as deep iOS integration with iCloud, iPad multitasking, and clever extensions. Prizmo's new capture workflow has been simplified to focus on speed. In just 3 taps, have your document scanned, cleaned up, cropped, and OCRed to a multi-page PDF waiting for you right into the cloud, and available on all your devices.

Starting Price: $17.99 one-time payment

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Onymos

Time to market can make or break any app dev project. Yet many enterprises, agencies, and developers slow innovation by burning countless hours building core functionality from scratch and extending development timelines. When you can get the Features your app needs out of the box, development begins with the foundation already in place, and you can move fast from day one. Cut development time by as much as 80%. You can deploy in days, not months when you build your app with ready-made, full-stack features from Onymos. The average Onymos feature has over a thousand hours of development time, and that number’s only getting bigger. When software or APIs get updated, our features do too. UI/UX, front-end logic, and integrated cloud services like Stripe, APNs, and Amazon S3. When you use Onymos Features, you get it all. Companies like Albertsons, CVS Pharmacy, and Walmart are already building their apps with Onymos.

Starting Price: $0.60 per month

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Autobahn DX

Aquaforest

Autobahn DX provides high-performance automated OCR and conversion to searchable PDF for Windows Servers. It is able to process a variety of different input documents including TIFF images, PDF Files, Microsoft Office documents, and HTML pages. Autobahn DX is used by many enterprises across the globe for large-scale and bulk projects. This solution also offers hot folder capabilities enabling your team to get on with their job while our software does the rest. Schedule features can automatically pick up and process your files, giving you the chance to get on with your job while we do the rest. Make your documents searchable with our built-in standard or extended OCR engine. We apply a hidden text layer to your files to make them searchable. Creating custom scripts that can be used within Autobahn using the Autobahn .Net API. Merge or split documents with one simple step. We support up to 23 languages with our standard engine and over 120 different languages with the Extended engine.

Starting Price: $500 per year

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Aquaforest Searchlight

Aquaforest

Ensure your documents are 100% searchable with Aquaforest Searchlight's automated OCR for SharePoint, Office 365, and Windows. Aquaforest Searchlight automatically takes non-searchable documents such as Images PDFs, scanned image files, and faxes and convert the files to fully searchable PDF format. These types of files need to be processed with optical character recognition (OCR) technology to create a text version of the file contents which allows a searchable PDF to be created by merging the original page images with the text. This enables the file to be searched. For on-premises SharePoint you would install Searchlight on an on-premises server, communication is made between Searchlight and your on-prem SharePoint via standard Microsoft APIs and the document processing is performed on the server where Searchlight is installed. All our products are supported on virtual machines including Oracle VM virtual box.

Starting Price: €416 per year

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DocuClipper

Extract important data from any scanned or digital PDF document. Send it to Excel, QuickBooks, and other apps. DocuClipper uses OCR technology and can pull data from any digital or scanned document. DocuClipper works with both bank and credit card statements. DocuClipper has passed an independent security review by Intuit and follows security best practices. DocuClipper automatically pulls the transactions, dates, and other relevant data from any scanned or digital PDF bank statement. Hundreds of banks are supported, from big national banks to small credit unions. Automatically import the transactions into an Excel spreadsheet or download a file that can be imported into your accounting software. DocuClipper supports QuickBooks, Xero, Sage, and other popular accounting software. Conversion accuracy is ensured by automatic reconciliation, which compares transaction totals to summary information on the statement.

Starting Price: $29 per month

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UBIAI

Leverage UBIAI's powerful labeling platform to train and deploy your custom NLP model faster than ever! When dealing with semi-structured text such as invoices or contracts, preserving document layout is key to training a high-performance model. Combining natural language processing and computer vision, UBIAI’s OCR feature allows you to perform NER, relation extraction, and classification annotation directly on native PDF documents, scanned images or pictures from your phone without losing any layout information, resulting in a significant boost of your NLP model performance. With UBIAI text annotation tool you can perform named entity recognition (NER), relation extraction and document classification all in the same interface. Unlike other tools, UBIAI enables you to create nested and overlapping entities containing multiple relations.

Starting Price: $299 per month

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Eagle Doc

S2Tec GmbH

Eagle Doc is a fast, reliable and accurate OCR receipt recognition service for integration in your application. The REST API converts paper receipts to machine processable JSON structures. Supported file types are: PNG, JPEG and PDF **Easy to use API for developers** Integration in your application is very easy and if it is not working as expected, we are always here to help you. **Affordable** We offer high performance to affordable prices. **Extraction of product items** We extract not only the basic receipt information such as receipt date and time, shop name and address, total amount and currency, but also the product line items including information of the product name, quantity and price. **Real time response** Mostly the processing of one receipt can be done in 2 seconds

Starting Price: $0 / month

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Artificio

Artificio Products Inc

Artificio offers intelligent AI Agents designed to automate and optimize complex document workflows without coding. These specialized agents handle different stages of the document lifecycle, from intake and data extraction to workflow orchestration and communication management. The AI Agents continuously learn and collaborate to improve accuracy and efficiency, making autonomous decisions on document routing and validation. Artificio’s platform integrates seamlessly with existing business systems and scales effortlessly to handle large volumes of documents. The solution is highly secure and compliant, meeting standards like ISO 27001, SOC 2, GDPR, and HIPAA. Businesses benefit from reduced manual data entry, faster processing times, and improved data accuracy.

Starting Price: $49/month

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Mathpix

Mathpix is an ecosystem of products that power careers in STEM. Our tools make teaching, writing, publishing, and collaborating on scientific research easy and rewarding. Quickly convert images and PDFs to useful formats such as DOCX, LaTeX, HTML, Markdown, and more. Publish research and create assignments in half the time with cutting-edge resources. Seamlessly collaborate with colleagues, researchers, and students. Snipping Tool is a desktop app that allows you to copy math and chemistry from your screen to your clipboard with a single keyboard shortcut. Compatible with LaTeX, Markdown, and MS Word. Markdown and AI-powered collaborative editing environment for researchers with easy exporting to LaTeX, MS Word, and PDF. Convert a screenshot of an equation to LaTeX by simply pasting it into your editor. Cloud syncing all the documents across devices, autocompletion, and exporting to other formats included.

Starting Price: $4.99

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OptiDox

Zietra

With this smart data extraction software and image-to-text converter, integrated with machine learning OCR, you can add any documents to convert it into smart, structured, searchable and editable text or data that provides actionable insights for your business. Can be edited electronically, searched, stored more compactly & displayed online. Can unlock data from even the most unstructured & complex documents. The system understands what and where to extract and improves over time using ML. Fully AI-driven to automate the process, offer more accuracy and provide actionable insights & business intelligence.

Starting Price: $250 per month

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Redactable

Redactable is a cloud-based tool that helps organizations remove sensitive information from PDF documents. Powered by AI, it automates the redaction process, offering significant time savings and improved data protection over manual methods. Designed for businesses, legal firms, and government agencies, Redactable overcomes the common challenges of manual redaction. It eliminates the risk of incomplete redaction that often leaves sensitive data exposed. Redactable solves two key issues: incomplete data removal from black box overlays and the neglect of hidden metadata. By fully redacting both visible content and metadata, Redactable provides a complete solution for document security. Key features include AI-driven automated redaction, permanent removal of sensitive data, OCR for scanned PDFs, metadata protection, and integration with cloud services like Box, Clio and OneDrive. Redactable meets rigorous security standards, including SOC 2 Type II, GDPR, and HIPAA compliance.

Starting Price: $19/user/month

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Indxr

Encodian Solutions

Perform limitless OCR of PDF files in SharePoint Online at a fixed, affordable price. While OCR can be resource-intensive, Indxr offers cost-effective solutions. Get started with our free plan, which includes an audit feature that scans your SharePoint Online environment, providing detailed reports on non-searchable content on a per-page basis. Gain valuable insights into the extent of non-searchable content across your organization. Customize OCR operations at the site, document library, or individual folder level with options such as image cleanup (deskew, despeckle, auto-rotate), source file overwriting, metadata and permissions copying, new file prefixes, and more. Save your OCR configurations and automate their execution using Windows Task Scheduler. Enjoy unlimited OCR capabilities, CPU cores, users, and instances.

Starting Price: $2,999 per year

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RoboOCR

Softdiv Software

Easy to use OCR software (optical character recognition) that can capture text from screen, images, PDFs, videos and other digital documents. It can quickly extract and recognize any non-selectable and non-editable text on your Windows screen.

Starting Price: $29.95

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Base64.ai

Base64.ai is the leading no-code AI solution that understands documents, photos, and videos. One solution for all documents, including IDs, passports, invoices, checks, forms, and more. 400+ no-code integration to third-party systems for under 1 hour of integration time. Add new document types, integrations, and business rules. Command the AI for your needs. For most document types, OCR, data extraction, and integration take under 3 seconds. 99% extraction accuracy for most document types. Base64.ai improves with every document. Use Base64.ai via API, RPA systems, scanners, web, mobile apps, and others in our partner network. Our document reviewer team instantly verifies your results 24/7 for 100% data extraction accuracy. Detect and remove sensitive information such as names, dates, and document numbers. Base64.ai is a proud partner of the leading organizations in the automation world.

Starting Price: $3,000 per year

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TurboLens

TurboLens is an all-in-one OCR agent that automates lightning-fast insight generation from unstructured images, streamlining your workflow with cutting-edge computer vision and generative AI. It offers multi-language OCR in a single frame, seamless translation for global understanding, and effortless insight generation from every scan. The suite includes features like OmniExtract for extracting text from images, ScriptExtract for working with handwritten notes, PixelTrans for translating text in images while preserving the original layout, GridExtract for capturing tables and making them Excel-ready, and QuizExtract for transforming math formulas into LaTeX code. TurboLens also provides a workflow tool to create, save, and reuse workflows for unmatched efficiency. Not just printed text, works with your handwritten notes as well. Translates text in your image while preserving the original layout.

Starting Price: $49.99 per month

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Best Small Business OCR Software - Page 2

Compare the Top Small Business OCR Software as of November 2025 - Page 2

Eden AI

Affinda Invoice Extractor

Card Scanner

Cisdem OCRWizard

elDoc

Tungsten OmniPage

DocsCorp

ChronoScan

idMax

Veryfi OCR API & Mobile SDK

FreeOCR

PDFpenPro

PDFpen

TAS Insight Engine

Hexomatic

Prizmo

Onymos

Autobahn DX

Aquaforest Searchlight

DocuClipper

UBIAI

Eagle Doc

Artificio

Mathpix

OptiDox

Redactable

Indxr

RoboOCR

Base64.ai

TurboLens

Best Small Business OCR Software - Page 2

Compare the Top Small Business OCR Software as of November 2025 - Page 2

Eden AI

Affinda Invoice Extractor

Card Scanner

Cisdem OCRWizard

elDoc

Tungsten OmniPage

DocsCorp

ChronoScan

idMax

Veryfi OCR API & Mobile SDK

FreeOCR

PDFpenPro

PDFpen

TAS Insight Engine

Hexomatic

Prizmo

Onymos

Autobahn DX

Aquaforest Searchlight

DocuClipper

UBIAI

Eagle Doc

Artificio

Mathpix

OptiDox

Redactable

Indxr

RoboOCR

Base64.ai

TurboLens

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