Best Meeting Room Booking System Software in Japan
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Compare the Top Meeting Room Booking System Software in Japan as of April 2026
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What is Meeting Room Booking System Software in Japan?
Meeting room booking systems software provides event planners and organizers with the tools to optimize allocation. booking and resource management for events and meetings. Compare and read user reviews of the best Meeting Room Booking System software in Japan currently available using the table below. This list is updated regularly.
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OfficeSpace Software
OfficeSpace Software
OfficeSpace is the #1 AI Operating System for the Built World, helping organizations manage and optimize physical workplaces. The platform unifies space planning, desk and room booking, wayfinding, visitor management, asset tracking, maintenance workflows, and workplace analytics in one system. AI-enabled workflows and real-time insights give teams visibility into how spaces are used across locations. Facilities, IT, HR, and Real Estate teams rely on the platform to support hybrid work, improve space utilization, streamline operations, and enhance workplace experiences. Recognized by Gartner as a key provider in the Workplace Experience Applications market, OfficeSpace is trusted by global enterprises to support flexible and in-office work and make informed decisions about the built environment. -
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Clearooms
Clearooms
The way we work has changed and Clearooms puts you in complete control of your hybrid workspace. Both meeting rooms and hot desk booking can be easily managed to ensure flexible and safe working, however big or small your organization. Our pricing model is based on the number of desks and rooms you wish to control, not the number of employees. This simple point of difference means that Clearooms is always great value, and can be scaled up and down as you need. If you need it for one bank of desks or just two meeting rooms - that’s fine. Our price banding gives you lots of options to save. Our simple traffic light system gives you instant information on the state of rooms and desks, and our reports help you gain greater insight into who and how it’s all working. We will help as much as you need to get you going as quickly as possible.Starting Price: $13.50 per month -
3
anny
anny
anny is an all-in-one room booking platform designed to make managing shared spaces effortless. Whether you’re running a hybrid office, coworking space, or corporate campus, anny gives your employees full visibility and control over meeting room availability. Empower your team to book the right room at the right time, directly from an intuitive interface or via Microsoft 365 and Google Workspace integrations with real-time two-way synchronization. Key Features: 🏢 Smart Room Booking: Reserve rooms in seconds with real-time availability and amenity filters. 🗺️ 3D Office Map: Visual floor plans make finding and booking rooms simple and engaging. 🖥️ Digital Signage: Display live room schedules, booking statuses and allow ad hoc bookings. 🧍 Visitor Management: Seamless check-in with instant host notifications. 📊 Analytics: Track usage to optimize space and reduce costs. Trusted by 1,000+ organizations – including DeepL, NIO, and Samsung.Starting Price: $2/resource/month -
4
deskbird
deskbird
Easily find, book, and manage meeting rooms. Boost team coordination and get smart insights to improve space usage with smart analytics. Find and book rooms in seconds: Easily see what rooms are available and reserve the right one—no back-and-forth, no IT help needed. Prevent no-shows and wastage of space: Smart check-ins and reminders protect your reservation and prevent others from claiming your room. Shuffle rooms easily: Need to move a meeting? Just drag and drop to reschedule Add what you need, right away: Want coffee, lunch, or a projector? Add services directly to your booking—no extra steps or emails. See how spaces are used: Get clear insights on room usage so you can avoid waste, reduce conflicts, and improve how your team collaborates. Manage everything in one place: From invites to equipment and guest invites—handle it all from the platform of your choice - web, mobile, or MS Teams!Starting Price: €2.75 -
5
Skedda
Skedda
Skedda is the world's leading workplace space-scheduling platform. Infinitely customizable, the platform allows organizations to automate complex and time-consuming booking tasks, to better manage their spaces. Skedda removes the hassle of manually managing all things 'space-scheduling', so that your teams can focus on work that matters. Organizations like Mercedes-Benz, Siemens and Harvard University are already using Skedda to help them do just that. Regardless of the size of your organization, Skedda removes the logistical headache. Experience the award-winning Skedda difference today. Skedda's platform features include complex scheduling automation, interactive maps and floorplans, mobile capabilities, user management, online payments, calendar sync, a tablet view, SSO support and 24/7 support.Starting Price: $7 per month -
6
SimplyBook.me
SimplyBook.me
SimplyBook.me is an online booking system that works for most service-based industries like beauty salons, fitness centres, consultants, schools, medical centres and more. On top of being able to offer clients to book your services, you can also sell them gift cards, packages, service add-ons and products upon booking. SimplyBook.me provides a booking website (or if you already have a website, you can add the booking solution as a widget) so that the clients can go online and book, change or delete a booking themselves. You can also accept bookings via Facebook, Instagram or directly from your Google Profile. Following are our 15 most popular custom features: 1. Intake Forms 2. Accept payments (online & onsite w. Tap to pay) 3. Deposits 4. Facebook/Instagram integration 5. Google My Business integration 6. Coupons & Gift cards 7. Product Sales 8. Membership 9. Classes 10. Packages 11. Tickets 12. Related Resources 13. Video Meetings 14. Instagram photo galleryStarting Price: $9.90 per month -
7
Whatspot
Ergotep
A simple online booking tool for businesses. Book a meeting room, company car or parking space. Reservations using QR codes, nine language versions, public reservations and all in one place. Try the FREE DEMO with the product manager and find out how Whatspot can help you. Have a perfect overview of all your own and your company's bookings in the form of a calendar or daily agenda. It is always at hand on your mobile phone, tablet or computer. Whatspot will quickly and easily help you to find a suitable date for a booking so that it does not clash with others.Starting Price: $15 per month -
8
Tribeloo
Tribeloo
Tribeloo is the easy-to-use desk booking solution to collaborate in the hybrid workplace. Change management is hard. Therefore, Tribeloo makes it easy to bring employees back together and optimize your hybrid workplace. - Quick set up and intuitive to use - Facilitate agile teams coming together at the office - Increase space utilization and reduce costs Tribeloo enables employees to: - Book a desk, room, parking spot or any other type of resource in a single click - Book directly from Outlook or Google, so employees don’t need to learn yet another tool - See who is in the office on a specific time and day and where they are sitting Tribeloo enables admins to: - Define site specific rules that support your hybrid work policies - Actively manage the workplace experience - Onboard all employees easily with single sign on - (SSO) and User Provisioning - Set up a site in a matter of minutes by uploading a floorplan and drag-and-drop configurationStarting Price: €2.50 per month -
9
Nibol
Nibol
Nibol empowers organizations to optimize workplace flexibility. Employees can seamlessly book desks, meeting rooms, and parking, while managing remote work and visitor access. With Nibol users can: - See who’s working where, and plan their work week. - Book desks and meeting rooms at the office. - Book parking spaces and shared resources that are available within the organization. - Invite visitors on-site, without the bureaucracy. - Receive personal deliveries at the office, with automated notifications on arrival. Thanks to Nibol's dashboards and reports, companies can make decisions based on data.Starting Price: €1.15/entity/month -
10
B-Line
B-Line Technologies Inc.
B-Line is an all-in-one facility management platform that leverages AI and IoT technologies to automate visitor management, access control, amenity booking, smart controls, and AI assistance for multiple buildings under one platform, offering a comprehensive solution for asset managers and operators of all building types, without ripping or replacing existing infrastructure. Product Services - Visitor management - Room, desk, amenity booking - Digital access, digital wallet, smart badges, digital IDs - AI-Assistant for 24/7 agentic customer and staff support - IoT device integration and energy management platform - Real-time monitoring of building occupancy, security, and safety - Occupancy-based smart controls for existing HVAC and lighting control systems - Work orders, occupant survey, and feedback system - Evacuation and emergency managementStarting Price: $5 / month / user -
11
Onfra
Onfra
Onfra is a data-driven platform designed to streamline your workplace management. With Onfra, you can effortlessly manage everything from entry and access control to visitor badges, delivery logs, and activity tracking for employees, visitors, contractors, vehicles, and materials. Our solutions help you measure space occupancy, maximize desk and meeting room utilization, and track assets efficiently. Enhance employee productivity, foster collaboration, and gain real-time insights to create a dynamic, cost-effective workplace. Our integrated facility management features include digital checklists and issue ticketing for smooth operations. Our mission is to bring all the facility and building management tools under one roof which connects with your existing resources.Starting Price: $100/month -
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UnSpot
UnSpot
UnSpot is a hybrid office platform that offers everything you need. Our software is powerful. UnSpot offers a desk reservation system, scheduling software and navigation system. Simplify workspace, schedule meetings and gain insight into office data with a single smart solution. UnSpot allows you to book desks easily, create schedules and optimize your workspace.Starting Price: $2.50 -
13
Envoy
Envoy, Inc.
Envoy is transforming modern workplaces for hybrid work and safely bringing people together so they can connect, collaborate, and thrive. Envoy’s workplace platform has redefined how companies welcome visitors, keep employees safe, book desks and conference rooms, and manage deliveries in over 14,000 locations around the globe by designing products for a flexible workplace experience. With more than 100,000 new sign-ins every day, Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas. Envoy Protect confirms employees are healthy and helps to coordinate schedules before they come on-site. Envoy Desks gives employees the flexibility to reserve a desk for the days they are in the office to collaborate with teammates. Envoy Rooms provides a simple solution to book meeting rooms and free up unused space. Envoy Deliveries ensures packages reach their recipients without mailroom pile-ups.Starting Price: Free -
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YAROOMS
YAROOMS
YAROOMS is the complete workplace management platform designed to help organizations coordinate people, spaces, and schedules in hybrid work environments. It combines space booking (desks, meeting rooms, parking), hybrid work scheduling, visitor management, digital signage, and workplace analytics—all in one system that’s easy to use and simple to deploy. The platform is ideal for companies of all sizes, from small teams managing shared spaces to mid-size companies and enterprises operating across multiple locations. It’s widely used in finance, healthcare, government, education, and technology industries. Companies using YAROOMS achieve greater space efficiency, smoother hybrid work coordination, and better employee experiences—while reducing overhead and gaining full control over how the workplace is used.Starting Price: $99/month -
15
Flexwhere
Dutchview
Looking for workplace or desk booking software? Flexwhere is a convenient desk and meeting room booking system built for organisations that work hybrid. In companies where employees don’t have fixed workspaces, Flexwhere makes it quick and easy to see which desks and meeting rooms are free and where colleagues are located. Employees can access this information on a display, desktop or laptop, or use the mobile app to book a space on the go. As more organisations adopt flexible workplaces, common questions arise: “Where can I find a free desk?”, “Which meeting rooms are available?”, “Where is the colleague I need?”. Flexwhere provides clear answers to these questions, making it an ideal tool to support the transition to hybrid working. Easy to use and quick to roll out, Flexwhere saves time, improves collaboration and helps organisations get the most out of their office space.Starting Price: €1.99 per user per month -
16
Archie
Archie
Thousands of hybrid offices and shared workspaces rely on Archie to better manage their operations, from meeting room and desk booking to visitor management, workspace analytics, and a dedicated coworking software solution. Archie stands out thanks to a modern UI, powerful admin features, and most of all an unparalleled user experience, you really need to try it to understand. The extensive feature set spans from visual floor plans, visitor logs, check-in and check-out tracking, meeting room scheduling, seat and desk assignment, multi-location management, smart automations, real-time notifications, a white label mobile app, SSO and SCIM, an open API, and much, much more. Archie also natively integrates with 40+ software solutions, including Microsoft Teams, Slack, Zoom, Outlook, Google Calendar, Stripe, Xero, Quickbooks, Cisco, Kisi and many other.Starting Price: $159/month -
17
Freespace
Freespace
Freespace has been at the forefront of workplace design and technology solutions since its establishment in 2015. Distinguished by its innovative approach, Freespace stands out in the market as the sole provider of a fully integrated end-to-end workplace and sensor technology solution. Freespace addresses common workplace challenges like too much real-estate, over-capacity on certain days, unsuitable workspace design or making the workplace a destination for employees. It offers workplace data insights, interactive hybrid work solutions, and tools for operating space more efficiently and sustainably. Recognized as an industry leader in workplace analytics, sensors, employee experience app, signage and space management, Freespace delivers customer needs by integrating its technologies across existing office, building, and enterprise applications (end-to-end solution). With Freespace, organizations can make space for more efficient, productive, and dynamic workplaces. -
18
Mazévo
Mazévo
Modern Room Scheduling and Event Management Managing events in your organization requires keeping everyone on the same page and letting nothing slip through the cracks, but there's a problem. • It is challenging to train new users • Your current system is outdated & hard to use • You haven't found a cloud-based scheduling system you can afford • Support is lacking from your current vendor Mazévo has everything you need to manage events in your facilities and is backed by a company that cares about your success. Manage all the details of your events with an easy-to-use system Prevent double bookings Built-in online request forms Manage AV, Facilities & Catering in one system Comprehensive reporting Integrated billing functions A system built for the cloud with no software to install. Works great on Macs, PCs, Tablets, and mobile devices. There has never been a better time to consider switching to a new scheduling platformStarting Price: $3000 per year -
19
Room Display X
GOGET
Room Display X is a room booking solution that offers an unprecedented level of user-friendliness and functionality. Experience a truly flexible booking experience where reservations can be made through your calendar system, our mobile app, a web reservation dashboard, or a map view of your office workspaces. With features to reclaim no-show bookings, Room Display X will help you increase the utilization of your meeting rooms. Through our powerful data insights, you can gain a deeper understanding of how your meeting rooms are being used and make informed decisions about workspace usage. As Room Display X is developed with ephemeral data processing (privacy by design) and robust security protocols, including MFA, SSO, and more, you can be fully confident in the safety and security of your data. Room Display X supports integration with Microsoft 365/Exchange and Google Workspace.Starting Price: $108/room/year -
20
Flexopus
Flexopus
Flexopus is an all-in-one workplace management software, 100% developed and hosted in Germany. Flexopus makes desk sharing effortless: employees can book fixed or hot desks via desktop, mobile app, or live floor plans. Beyond desk sharing, Flexopus covers the full workplace: meeting rooms, phone booths, and collaboration spaces can be reserved with catering or facility services added in just a few clicks. Parking management is integrated, letting employees and visitors book spaces in advance. The Flexopus visitor management facilitates the registration and is 100 % data conform. Manage IT-hardware, cars and everything else via the Flexopus asset management. Plan catering and facility add guests and book a meeting room in just a few clicks via one platform with Flexopus event management. Integrate IoT seamlessly into your company via displays, smartlocks and more. Flexopus is 100 % GDPR conform and is exclusively hosted in Germany. The all-in-one solution!Starting Price: Upon request -
21
Dibsido
Dibsido
Dibsido takes the chaos out of workplace bookings. With just one click in the app, your hybrid team can call “dibs!” on their favorite shared desks, parking spots, or meeting rooms. No more dealing with messy Excel sheets—Dibsido gives you the smoothest office management experience, from onboarding to daily use. In addition to its intuitive booking system, Dibsido offers companies valuable insights into office space utilization. The built-in analytics mode tracks how many desks and parking spots are in use, helping you spot opportunities to reduce fixed costs and optimize the workspace. The app easily integrates with commonly used corporate tools. Users can log in with their Google or Microsoft accounts and quickly set up notifications to be sent to platforms like Slack. Available as both a web solution and an app for iOS and Android, Dibsido gives hybrid teams the flexibility to book their spaces from anywhere.Starting Price: $0 per user/month -
22
Appspace
Appspace
People and places are the foundation of your culture. Build an exceptional workplace experience for your teams with a simple communication and space management platform. Appspace is the only platform that deeply integrates digital signage, collaboration tools, room scheduling, and many other tools your team needs to stay connected, whether they’re at work, at home, or on the go. Share the latest reports and announcements using pre-designed templates with your colors and fonts. Publish content to right places and the right time - wherever your team works. View content in the office, at home, or on the go – with simple apps that leverage your existing tools. Keep track of communications performance and use insights to adapt your communications strategy. Manage office traffic in and out of workplace locations for peace of mind that won’t complicate processes. Get meetings started faster by being able to see available meeting spaces and instantly book it.Starting Price: $600 per month -
23
GraceSoft Church Reservation System
GraceSoft
GraceSoft creates the easy church reservation system for the churches to manage reservations for a church gathering, upcoming services, events. Manage members check-ins etc" An easy to use reservation software for churches to manage their members, visitors attendance and check-ins & details. The church administration can set the maximum capacity limits for each service or upcoming events, church gathering, etc. It is a very simple church management software and easy to use, can reserve in just three steps. Step 1 - Visit the church website & click the reserve seat. Step 2 - select the date and service time. Step 3 - Enter your registered email & name. The booking process is over. After the booking process, the user will get the confirmation mail for the reserved seat. Auto reminder emails can be set up and scheduled to send before the service In our church reservation software. Try 14 days free trialStarting Price: $59 per month -
24
Zoom Workplace
Zoom Communications
Unified business communication and collaboration tools. Reimagine how your teams work with an all-in-one, open collaboration platform with AI Companion. Streamline communication, improve productivity, optimize in-person time, and increase employee engagement, all with Zoom Workplace. Make meaningful connections with a unified solution for meetings, team chat, whiteboard, phone, and more. Reduce wasted time going back and forth between applications. Zoom Workplace provides you with a seamless, automated user experience from your mobile device or desktop Streamlined features give you the ability to initiate a call or meeting from a chat, collaborate on a whiteboard from your desktop or room, and see whether a co-worker is available with presence.Starting Price: $13.32/user/month -
25
Office Control
Condo Control
Office Control is an integrated workplace management system from Condo Control. Our cloud-based software is designed to help reduce archaic, time-consuming processes and tasks and make office management less complicated. Features include Work Order Management, Asset Management, Desk/Room Reservations, Visitor Management, Communication and Analytics.Starting Price: Contact for quote -
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Othership
Othership
Othership provides a set of solutions for hybrid working policies that facilitates collaboration and connection including the leading desk booking software. By supporting all parts of the hybrid policy you can use the data and insights to optimize your workplace strategy, properly! Othership not only does desk booking, visitor management and meeting rooms bookings but also facilitates remote working and out of office statuses on the other days. Admins and HR can therefore use this data to better plan for the future of work. You can even choose to buy or sell workspace through an adjacent platform, Othership On Demand.Starting Price: £4 per user per month -
27
Invensol SAM
Invensol
Take your first step to create a flexible working environment and let the employees choose the best workstation which fits their need. Screenshot of SAM Desk Booking module Floorplan page on iPhone The number of professionals who work remotely has grown substantially in the past several years which has led to employees performing their job functions outside of a traditional office setting. There is now a growing need for flexible office solutions, which allows employees to reserve work space on an as-needed rather than a traditional constantly reserved basis. Flexible office helps to reduce the amount of physical space that an enterprise requires, immediately lowering overhead costs while ensuring access to necessary office space to the employees. -
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UMA Vision
UMA
UMA provides a single pane-of-glass dashboard that allows you to monitor and manage all the technology in your workplace. Connect and manage your workplace technology in a centralised hub to drive data insight. Creating a digital map user interface of your office floorplan allows you to assign resources such as desks, meeting rooms and lockers. Employees can book and manage these using UMA web, mobile and chatbot applications. Space can be reconfigured easily and tested in your virtual office, driven by utilisation data. Monitor and manage your audio-visual equipment and meeting room technology. Connect internet-of-things sensors via your corporate network, cellular or sonic frequency. See valuable real-time and historical data analytics including occupancy and air quality metrics. Data can be displayed in list view, graph, directly on the digital floormap or exported for reporting. -
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Bookafy
Bookafy
Bookafy is a robust and automated booking software for demos, service appointments, sales, and calls. Comes with a beautiful booking page or on website integration, Bookafy allows customers to book their own appointments, pay bills, and reschedule meetings, demos, and appointments seamlessly. Simple and powerful, Bookafy’s sophisticated online appointment scheduling platform features enterprise-level capabilities such as automated Text reminders, mobile scheduling, class and group scheduling, GoToMeeting integration, unlimited users, and more.Starting Price: $7.00/month/user -
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Meetio
Meetio
Meetio set a new standard for meeting room management with the introduction of the Room-tablet in 2014. Today, Meetio offers industry-leading software solutions for hot desking, mobile scheduling, wayfinding and room management – always with a focus on simplicity, ease-of-use and efficiency. With three offices spanning two continents, Meetio has just begun its journey to make workplaces around the world as smart as the people in them. Reopen your workplace safely and with confidence. In our guide, you can read about everything from workplace safety, to how to adapt your work and how helpful and smart technology can benefit both your and your employees' experience. Let us lead you through a smart, simple, and reliable return to the office! We always prioritize the end user first. User-friendliness and simplicity are not just the core of our products, it's the foundation for everything we do.Starting Price: $189/license/year
