Best Free Meeting Room Booking System Software

anny is an all-in-one room booking platform designed to make managing shared spaces effortless. Whether you’re running a hybrid office, coworking space, or corporate campus, anny gives your employees full visibility and control over meeting room availability. Empower your team to book the right room at the right time, directly from an intuitive interface or via Microsoft 365 and Google Workspace integrations with real-time two-way synchronization. Key Features: 🏢 Smart Room Booking: Reserve rooms in seconds with real-time availability and amenity filters. 🗺️ 3D Office Map: Visual floor plans make finding and booking rooms simple and engaging. 🖥️ Digital Signage: Display live room schedules, booking statuses and allow ad hoc bookings. 🧍 Visitor Management: Seamless check-in with instant host notifications. 📊 Analytics: Track usage to optimize space and reduce costs. Trusted by 1,000+ organizations – including DeepL, NIO, and Samsung.

Looking for workplace or desk booking software? Flexwhere is a convenient desk and meeting room booking system built for organisations that work hybrid. In companies where employees don’t have fixed workspaces, Flexwhere makes it quick and easy to see which desks and meeting rooms are free and where colleagues are located. Employees can access this information on a display, desktop or laptop, or use the mobile app to book a space on the go. As more organisations adopt flexible workplaces, common questions arise: “Where can I find a free desk?”, “Which meeting rooms are available?”, “Where is the colleague I need?”. Flexwhere provides clear answers to these questions, making it an ideal tool to support the transition to hybrid working. Easy to use and quick to roll out, Flexwhere saves time, improves collaboration and helps organisations get the most out of their office space.

Flexopus is an all-in-one workplace management software, 100% developed and hosted in Germany. Flexopus makes desk sharing effortless: employees can book fixed or hot desks via desktop, mobile app, or live floor plans. Beyond desk sharing, Flexopus covers the full workplace: meeting rooms, phone booths, and collaboration spaces can be reserved with catering or facility services added in just a few clicks. Parking management is integrated, letting employees and visitors book spaces in advance. The Flexopus visitor management facilitates the registration and is 100 % data conform. Manage IT-hardware, cars and everything else via the Flexopus asset management. Plan catering and facility add guests and book a meeting room in just a few clicks via one platform with Flexopus event management. Integrate IoT seamlessly into your company via displays, smartlocks and more. Flexopus is 100 % GDPR conform and is exclusively hosted in Germany. The all-in-one solution!

Othership provides a set of solutions for hybrid working policies that facilitates collaboration and connection including the leading desk booking software. By supporting all parts of the hybrid policy you can use the data and insights to optimize your workplace strategy, properly! Othership not only does desk booking, visitor management and meeting rooms bookings but also facilitates remote working and out of office statuses on the other days. Admins and HR can therefore use this data to better plan for the future of work. You can even choose to buy or sell workspace through an adjacent platform, Othership On Demand.

WorkplaceManagement is an application designed to solve the simple problem of locating staff, printers, meeting rooms and whatever else you need to find within an office building. We basically create a dynamic office employee map. WorkplaceManagement helps you keep track of who and what is where in your organization with a visual representation on an interactive map of your business locations.