Best Electronic Data Capture Software for Mid Size Business
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Compare the Top Electronic Data Capture Software for Mid Size Business as of March 2026
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What is Electronic Data Capture Software for Mid Size Business?
Electronic data capture (EDC) software is a digital tool used to collect, manage, and store data electronically, commonly in clinical trials, research, and business applications. It replaces traditional paper-based methods, reducing errors, improving efficiency, and ensuring data integrity. EDC systems often include features like real-time data validation, audit trails, and remote access for streamlined collaboration. They integrate with other databases and analytics tools, enabling faster decision-making and compliance with regulatory standards. By automating data collection and processing, EDC software enhances accuracy, security, and scalability across various industries. Compare and read user reviews of the best Electronic Data Capture software for Mid Size Business currently available using the table below. This list is updated regularly.
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1
onPhase
onPhase
Attain 99.99% accuracy with our AI-driven and human-assisted OCR technology that reads header, line-item, and handwritten notes. That means less time spent manually keying in data. -
2
Square 9
Square 9
Square 9 removes the frustration of extracting data from documents, forms, and all external sources, so you can harness the full power of your information. Release your team from repetitive tasks while your work flows freely in areas like Accounts Payable, Order Processing, Customer and Vendor Onboarding and Contracts Management.Starting Price: $50/month/user -
3
MainEDC
Data Management 365
Complex eClinical Solution for EDC/ERT/eCOA that significantly speeds up the start of clinical trials (up to 5 days), saves budget (up to 80% for monitoring), increases the capitalization and attractiveness of your company (noted by 89% of customers). Increases the knowledge and advancement of Data Management and Data Science professionals (noted by 96% of specialists). 94% of investigators like the usability of interfaces. An important part of Data Management 365 policy is to have strong internal competence in Clinical Data Management and Data Science. This allows our company not only to deeper understand the challenges that Data Managers face in their work and make the MainEDC™platform better using the online feedback but also to provide the transfer of technology and best practices to our Clients.Starting Price: $399.00/month -
4
ShareCRF
ShareCRF
Create, in a few hours, an eCRF that is as easy to use as a paper one, and avoid the biggest headaches in data collection in Pre-authorisation and Post-authorisation studies of your medical device. Incorporate an EDC that is highly flexible when creating the eCRF, this will allow you to meet the needs of any kind of study. Save tons of time in the management and monitoring of the study with the management and monitoring tools included in the EDC. Use a validated system with all the security guarantees that give trust to the sponsor and allow the collection of quality data. Don’t wait until the analysis phase to discover mistakes in the data or you will end up chasing down investigators to correct them. Prevent the process of creation of an eCRF from being long and complex.Starting Price: $500/month -
5
ClinCapture
ClinCapture
At ClinCapture our mission is to build software that saves lives. Our technology lowers the cost of clinical trials by streamlining data capture processes while providing a platform that protects patient privacy. Clincapture advances the evaluation and development of drugs, biologics, and devices that demonstrate promise for the diagnosis and/or treatment of a wide range of diseases or medical conditions. -
6
Flex Databases
Flex Databases
Document management and ensures regulatory compliance in clinical trials. By integrating AI and a unique "co-pilot" feature, our platform boosts efficiency while maintaining human oversight. Automated Filing with AI The AI assistant automates document classification and metadata assignment, reducing manual effort. Co-Pilot for Human Control The "co-pilot" feature allows users to set confidence levels for AI classification. Documents below the threshold are flagged for review, and users can adjust classifications, helping the AI improve. Key Benefits: Efficiency: AI automates tasks, allowing more focus on critical activities. Accuracy: AI and co-pilot oversight ensure data integrity and compliance. User-Friendly: An intuitive interface simplifies document management. Continuous Learning: AI improves accuracy with ongoing user feedback.Starting Price: $1300.00 -
7
Fluix
Readdle
Digitize. Automate. Transform. Bridge the gap between your field and office with Fluix mobile-first workflow management software. Businesses around the globe have already optimized their processes with document workflow software Fluix. Quickly fill out any form required in your daily operations — from inspection reports, purchase orders, and invoices; to expense reports, time cards, sales contracts and hiring packages. Fluix’s built-in annotation capabilities makes PDF form filling more efficient — increasing productivity of your field team and optimizing your operational workflow. With Fluix, any kind of inspection, review and approval tasks can be completed in minutes. A two-week workflow cycle is now just a few taps away. Ability to review inspection documents from the field worker who is miles away on site. Signing urgent contracts with customers on the iPad and even iPhone.Starting Price: $20.00 per user per month -
8
Ecobot
Ecobot
The Ecobot wetland delineation app is the only natural resources consulting platform or software to bring true efficiency and accuracy to wetland scientists at AEC (architectural, engineering construction) and natural resources consulting firms, counties, state and federal DOT, the mitigation banking industry, and utility and oil and gas companies. Ecobot is available for the iPhone and iPad on the Apple App Store. Ecobot is an Esri Startup Partner. Spend 50% less time on projects. Leave your reference guides behind. Instant, accurate USACE PDFs. Intuitive. Nothing new to learn. Ecobot has been used to successfully submit over 7,500 wetland determination forms to the USACE. The Ecobot platform cuts total workload time in half and our tools have already saved the AEC and Environmental consulting industry upwards of 4,500 hours. -
9
Fulcrum
Spatial Networks
Fulcrum is a field inspection management platform that ensures safer workplaces, higher-quality results, and full compliance. With Fulcrum, organizations can streamline inspections in minutes, manage issues and tasks in one place, effortlessly document and meet regulations, and get consistent actionable insights and reports from teams in the field. Fulcrum - what can it do for you? - Create digital checklists and advanced inspection processes - Built-in, automated workflows - Receive real-time reports, performance dashboards, location-aware analytics - Distribute forms to mobile devices for data collection - Assign tasks and work orders to field staff - Fill out forms online or offline And much more! 30,000+ users across 100+ countries use Fulcrum to boost their operations, optimize how they leverage their data, and get the most out of inspections. Empower your team. Start your free trial now!Starting Price: $15 per month -
10
SearchExpress
SearchExpress
Affordable Document Management Eliminate paper and automate processes with a digital office. SearchExpress document management software lets you workflow and share scanned documents as well as eForms, Word and Excel files. Employees can access documents from their PC, tablet or smartphone. Machine Learning SearchExpress can use Artificial Intelligence to replace manual data entry. For example, for invoices SearchExpress can use the pre-trained Microsoft Machine Learning AI to automatically extract the data on the invoices, with no trained needed. Manage Documents SearchExpress provides search and document workflow to automate business processes and ensure people have the information they need, at the time they need it. The SearchExpress Voice Digital Assistant, Cyber Express, provides speech queries of your business’s data, with verbal responses, from smart speaker or smartphone. Available in cloud and on-premises versions.Starting Price: $39/user/month Cloud. -
11
Smartflow
Smartflow
Smartflow is a SaaS company that has built a platform for digitizing and optimizing inspections & checks. The platform's digital core is performing inspection-related tasks. Smartflow supports various companies in industrial verticals in preparing, performing, and reporting inspections. Our mission is to help field operators and inspectors complete their inspections in one visit to the worksite with zero errors. We are committed to creating an improved work experience that will allow the inspector to have instant access to the checks that have been carried out before, get a clear overview of what important matters emerged from those checks, and enable them to work faster cleaner and safer. Smartflow is a SaaS cloud-based solution. With the platform & app you can digitize all rounds of inspections, work processes, workflows, and frontline operations. Smartflow is a smart data capture solution that generates valuable data & insights working both online & offline.Starting Price: €295 Entry Fee / Monthly Price -
12
Castor EDC
Castor
Castor is a leading platform for clinical data management, offering advanced solutions for electronic data capture (EDC), patient-reported outcomes (ePRO), and eConsent. Designed to streamline clinical trials, Castor enables researchers to efficiently collect and manage data from multiple sources in a compliant, user-friendly environment. The platform also supports decentralized trials (DCTs), providing tools for remote patient recruitment, monitoring, and real-time data analysis. Castor is trusted by over 50,000 users globally, helping clinical research teams accelerate trials while ensuring high-quality data and regulatory compliance.Starting Price: $100.00/year -
13
Ephesoft
Ephesoft
Ephesoft provides intelligent document processing solutions with industry-leading technology to help enterprises maximize their productivity. Using AI and patented machine learning technology, Ephesoft’s platform captures data from documents, enriches it with context and amplifies the power of that data, adding intelligence to accelerate any business process and drive successful digital transformation. Thousands of customers worldwide use Ephesoft to save costs, improve accuracy, and fuel their journey towards autonomous enterprise. Ephesoft is headquartered in Irvine, Calif., with regional offices throughout the US, EMEA and Asia Pacific. Ephesoft Transact is an enterprise capture and data extraction automation platform, in the cloud, hybrid or on-premises, that automates any content-based business process and makes meaning out of unstructured data for decision-makers worldwide. -
14
ABBYY FlexiCapture
ABBYY
Transforming business documents into business value. Remove friction from document-intensive processes. ABBYY FlexiCapture is an Intelligent Document Processing platform built for the needs of today’s complex digital enterprise. FlexiCapture brings together the best NLP, machine learning, and advanced recognition capabilities into a single, enterprise-scale platform to handle every type of document, from simple forms to complex free-form documents, and every job size, from ad hoc single documents to large batch jobs requiring tough SLAs. Orchestrating the process from acquisition to delivery, FlexiCapture feeds content-driven business applications such as RPA and BPM, helping organizations focus on customer service, cost reduction, compliance, and competitive advantage. More companies are saving millions of dollars by turning to Intelligent Process Automation to identify opportunities for automation and work smarter and faster.Starting Price: $169 one-time payment -
15
Track.Health
Pryzm Health
Secure and user friendly cloud-based EDC platform for managing clinical trials and studies of all sizes and complexities: ePRO, eConsent, eCOA, eSource, PROMs, PREMs, functional health assessments and participant education/engagement.Starting Price: $1/participant/month -
16
Mobenzi
Mobenzi
We enable organizations to measure and maximize their impact by digitizing their fieldwork and data collection. Say goodbye to paper-based forms & surveys by digitizing your fieldwork and data collection. Whether your organization has a few basic forms or hundreds of complex surveys, our tools will present them in a simple, intuitive way to fieldworkers and respondents, on any device. Using our Android mobile app, data can be captured offline and responses upload automatically in the background. New form assignments or versions download automatically ensuring your fieldworkers always have the right forms. Improve productivity, data accuracy, and compliance using rules to automate skip logic and validation. Guide workflow using logic and prevent errors by embedding validation into your forms. Build date-based logic to guide scheduling and provide decision support. Cater for repeating data scenarios such as enumerating a household roster.Starting Price: Free -
17
Jeeva eClinical Cloud
Jeeva Informatics Solutions
Jeeva's patent-pending modular solution is designed from the ground up on the most powerful cloud platform with one login from any browser-enabled mobile device for remote patient screening, education, enrollment, electronic informed consent, bi-directional communications via video calling, telemedicine, SMS, email, and evidence generation including electronic patient-reported outcomes and clinical outcomes assessments, with a modern user experience. Delays in patient recruitment & retention are keeping them up at night. Generating enough evidence of safety and efficacy of investigational new medicines is critical to get timely approval from regulatory agencies. Whether you are a patient group setting up a registry or natural history study, or a biopharma sponsor of a clinical trial, or a long-term follow-up study for gene therapy, Jeeva can save you time, and money while improving user experience for study team and trial participants.Starting Price: $100/mo/user -
18
Mahalo Health
Mahalo Health
Mahalo Health is a unified digital health platform designed to accelerate the development of patient-centric digital health applications and clinical trials. By offering prebuilt modules. Mahalo enables rapid deployment of white-label apps tailored to specific therapeutic areas. The platform's unified data capabilities include a predictive health engine for disease prediction and diagnosis, a behavior change engine to promote positive patient actions, and a notification engine for timely communications via push, SMS, or email. Ensuring robust security and compliance, Mahalo adheres to standards like HIPAA, GCP, ISO27001, and GDPR. Its services span various therapeutic areas, including diabetes, cognitive health, cardiovascular conditions, musculoskeletal disorders, mental health, oncology, rare diseases, and nonalcoholic steatohepatitis (NASH).Starting Price: Free -
19
Dacima Clinical Suite
Dacima Software Inc.
Dacima Clinical Suite is the most advanced web-based solution that combines electronic data capture (EDC), clinical data management software (CDMS), and clinical trial management software in a single platform. Built for clinical trials, epidemiological research, web randomization (IWRS), ePRO, web surveys, and patient registries, Dacima Clinical Suite helps efficiently streamline the clinical data collection process. Dacima Clinical Suite consists of three core modules: Manager (Administrator) Module, Designer Module, and Data Entry Module. -
20
OpenClinica
OpenClinica
OpenClinica is a leading provider of clinical trial technology, offering a comprehensive suite of solutions to enhance the efficiency and effectiveness of clinical research. The platform provides electronic data capture (EDC), patient recruitment, eConsent, and clinical data management solutions, all designed to streamline workflows and improve data quality. OpenClinica also integrates EHR-to-EDC connectivity, allowing for seamless data acquisition and reducing errors. Trusted by life sciences companies, academic institutions, and government agencies, OpenClinica supports over 15,000 studies and has helped manage data for more than three million patients worldwide. -
21
TrialKit
Crucial Data Solutions
TrialKit is a unified eClinical platform that brings mobility, automation, and efficiency to modern research teams. Accessible from any browser or native app (iOS, Android, and Mac), TrialKit supports rapid study setup, real-time data collection, and centralized oversight—ideal for CROs and sponsors seeking agility without compromising compliance. Its drag-and-drop design tool makes it easy to build studies quickly, while advanced features like AI-powered reporting and mobile ePRO/eCOA enhance visibility and decision-making. Trusted by over 40,000 across the globe, TrialKit enables teams to work smarter from first patient in to database lock. Recognized with the 2024 SCDM Innovation Award, it’s the all-inclusive solution for today’s studies. -
22
Magpi
Magpi
Magpi is a leading provider of configurable, cloud-based mobile data collection and data visualization tools to let organizations improve the effectiveness of their mobile workforce and improve field operations. Magpi enables organizations across various industries to easily and cost-effectively develop flexible and robust mobile forms, and access and visualize real-time data, and generate reports. Recognizing that the most expensive element of any data collection activity at the time was the money spent on programmers and tech consultants, they produced EpiSurveyor, the first self-service, cloud-based application in the development sector. Often described as “like Gmail but for data collection,” EpiSurveyor brought Silicon Valley ways of scaling software to global health and international development. Since its introduction, and name change to “Magpi” in 2013, the software has evolved and been adapted to new use cases, in industries as diverse as microfinance, energy, education, etc.Starting Price: $500 per month -
23
Poimapper
Pajat Solutions
Build advanced mobile forms based on your current checklists. Use our easy to use mobile data collection app to conduct inspections. Generate reports automatically. Gain insights with data charts. Track the status of on-site tasks. Turn paper forms and spreadsheets into powerful mobile checklists. Include logic, location & rich media. Easy to use app with real-time data access, automated report generation and workflows. Follow key metrics and make data-driven decisions. Integrate to existing systems. Take photos, record audio and video, scan QR-codes, and use bluetooth to capture data from points of interest Product. Digital signatures verify reports directly on site. Poimapper Plus Product is an easy-to-use mobile app that shows field teams the correct site information, guidelines and form templates. Data collection and editing works while offline. Final reports with your own branding are generated and sent by email automatically. Eliminate manual report work in the office.Starting Price: $9.95 per user per month -
24
LabChart
ADInstruments
Make unique discoveries with unlimited freedom and flexibility. LabChart physiological data analysis software creates a platform for all of your recording devices to work together, allowing you to acquire biological signals from multiple sources simultaneously and apply advanced calculations and plots as your experiment unfolds. Find the Mean Arterial Pressure, Systolic Pressure, Max dP/dt and others in your ventricular or arterial blood pressure recording in seconds. Our Blood Pressure module is incredibly simple, and produces results faster. Our simple two point calibration tool makes converting Voltage units to known measurement units quick and simple. LabChart lets you do the basics with a minimum of fuss; advanced features stay out of the way until the moment you need them. Make LabChart work the way you want. Use scripting and automation (Windows only), custom arithmetic, and import/export data in various formats for use in other applications. -
25
Open HealthHub
Open HealthHub
Open HealthHub is the world’s first end-to-end encrypted communication hub between doctor and patient. In everything we do, security & privacy of your data are paramount. We comply with the General Data Protection Regulation (GDPR). We call this secure by design. The Open HealthHub is the way for medical professionals and researchers to easily, securely and efficiently collect patient data via a mobile app or medical devices. Our integration technology based on APIs and international standards for medical data such as FHIR and SNOMED CT allows for easy integration of the Hub within the infrastructure of any hospital or medical clinic. -
26
Grooper
BIS
Grooper was built from the ground up by BIS, a company with 35 years of continuous experience developing and delivering new technology. Grooper is an intelligent document processing and digital data integration solution that empowers organizations to extract meaningful information from paper/electronic documents and other forms of unstructured data. The platform combines patented and sophisticated image processing, capture technology, machine learning, natural language processing, and optical character recognition to enrich and embed human comprehension into data. By tackling tough challenges that other systems cannot resolve, Grooper has become the foundation for many industry-first solutions in healthcare, financial services, oil and gas, education, and government. -
27
Parashift
Parashift
Don’t reduce manual invoice data entry. Skip it entirely. Use Parashift to instantly eliminate 100% of your invoice data entry work now. No initial setup, no infrastructure, licensing or troublesome implementation. We only charge variable costs for your processed document volume. No minimal consumption is required. Start small. Thanks to an enormously scalable cloud infrastructure you can scale up or down instantly. Parashift goes beyond OCR and Data Capture. We validate extracted data for you so that you don’t have to. Improve your accounts payable processes tremendously. We greatly increase the efficiency of the accounts payable department by processing the most common purchase to pay documents: - Offer - Order - Oder confirmation - Delivery statement - Pro-Forma invoice - Invoice / Receipt - Credit note - Dunning (with overdue fines) Parashift integrates into your existing Purchase to Pay Software -
28
WizzForms
IDScan.net
WizzForms Desktop Scan an ID and Auto-Populate Any Type of Form WizzForms Desktop is a data capture application used to auto-populate the information stored on a driver’s license, state ID or passport directly into ANY field entry program. WizzForms is compatible with any Windows computer and can be integrated into any type of application including POS systems, visitor management solutions, text-entry programs, or web-based applications. WizzForms is a data capture and auto-population software that easily integrates into any existing application. WizzForms allows you to scan any state-issued ID (driver’s license, military ID, gun permit, passport, etc.) and auto-populate the information from the ID into a digital form. WizzForms is compatible with any Windows computer and can be integrated into any type of application including POS systems, visitor management solutions, text-entry programs (MS Excel, Google Docs), or web-based applications. Setup is simple and intuitiveStarting Price: $199 per user, one-time payment, -
29
Culverdocs
Culverdocs
You can customize our forms to your specific use case, process, and the desired outcome. They’re simple and easy to use for teams of all sizes. Improve your efficiency and reduce costs by transforming your paper forms into beautiful digital documents in minutes. No need for time-consuming training! Culverdocs offers clean, simple methods of data entry and guides your users through the complete process. Instant delivery means no more waiting for paper forms to arrive so you can focus on more important tasks. Distribute high-quality reports beautifully branded to your business and utilize custom dashboards to provide real-time reporting & analysis of your data. Our workflows allows distribution of data to the correct departments seamlessly. It’s easy to integrate Culverdocs with your existing systems. Our integrations let you connect with a host of services or even build a custom integration with any REST service.Starting Price: £20 per user per month -
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Intalio
Intalio
Discover Technology Sustainability. Content Services. Capture data digitally and manage documents, cases, records, and digital assets. Process Management. Automate your workflow and process with AI-powered solutions. Data Governance. Stay informed with the latest technologies in cognitive search and insights. Public Sector. Introduce the latest technologies in public sector institutions. Create a positive impact on citizens, businesses, and entire societies. Healthcare. Empower medical staff and offer patient-centric services with a suite of digital solutions. Streamline day to day administrative and practical activities. Oil & Gas. Manage crucial information and maintain assets through digital transformation. Implement effective strategies and conduct profitable operations. Engineering & Construction. Manage engineering documents and streamline processes within construction projects using a variety of automation tools from Intalio.
