Best Space Management Software
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What is Space Management Software?
Space management software helps businesses and organizations optimize the use of physical spaces, such as offices, retail environments, or industrial facilities. These platforms typically provide tools for planning, organizing, and tracking space utilization, allowing companies to allocate space effectively, minimize waste, and improve workflow efficiency. Space management software often includes features like floor planning, real-time tracking of occupancy, resource scheduling, and reporting tools to analyze space usage. By using this software, organizations can maximize the efficiency of their spaces, reduce costs, and ensure better management of real estate assets. Compare and read user reviews of the best Space Management software currently available using the table below. This list is updated regularly.
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1
Clearooms
Clearooms
The way we work has changed and Clearooms puts you in complete control of your hybrid workspace. Both meeting rooms and hot desk booking can be easily managed to ensure flexible and safe working, however big or small your organization. Our pricing model is based on the number of desks and rooms you wish to control, not the number of employees. This simple point of difference means that Clearooms is always great value, and can be scaled up and down as you need. If you need it for one bank of desks or just two meeting rooms - that’s fine. Our price banding gives you lots of options to save. Our simple traffic light system gives you instant information on the state of rooms and desks, and our reports help you gain greater insight into who and how it’s all working. We will help as much as you need to get you going as quickly as possible.Starting Price: $13.50 per month -
2
deskbird
deskbird
How much office space do we need? Do we have enough desks? Stop making office decisions based on gut feeling. Create a better workplace by analyzing precise data on office consumption and team behavior. And with deskbird by your side, you can directly convert data into actionable improvements. Measure hybrid success: Gain full visibility into office attendance and track whether hybrid policies are being followed. Turn insights into action: Adjust bookable resources on low-usage days to create a more vibrant, cost-efficient, and sustainable workplace. Plan the week with confidence: See who’s in the office and schedule in-office or remote days to reduce ghost days and unnecessary commutes. Find the right spot fast: Use interactive floor plans to view available seats and who’s sitting where. Work without disruption: Seamless integrations with your existing tools mean less toggling and more doing.Starting Price: 1.52€ user/month -
3
Flexwhere
Dutchview
Looking for workplace booking software or desk booking software? Flexwhere is a convenient Meeting Room Booking System for organizations that work hybrid. These organizations employees do not have a fixed workspace. Using Flexwhere, they find out quickly and easily which flex places and meeting rooms are free and where their colleagues are located. The information can be viewed on a display, desktop or laptop. By using the mobile app, Flexwhere Meeting Room and Workplace Booking System can even be consulted outside the office on a tablet or phone. More and more organizations are working with flexible workplaces. That is opening up all kinds of possibilities, but is also raising questions such as: ‘How do I know where there is a free workplace?’, ‘Where can I find the colleague I need?’, ‘Is there a conference space available on this floor?’. Flexwhere answers those questions, so it is ideal for supporting (the transition to) hybrid working.Starting Price: €2.41 per user per month -
4
Quant
Quant Retail s.r.o.
Cloud solution for managing retail spaces, product categories, planograms and shelf labels. Thanks to the smart automatic generating of planograms optimized according to sales based on user-defined templates it is possible to maintain the planograms in up-to-date state also in large sales networks with diverse stores without increasing demands on human resources. Quant is a integrated solution for Space Planning, Category Management, planograms, ranging, Shelf Labels and POS printing, communication with stores and In-store Marketing. Quant Cloud has all the advantages of cloud computing. Work from all over the world on the same projects as your colleagues and use the same database on different computers. No need to build complex infrastructures and overload your IT department. Our consultants are available to help you when you need it. We train your users and help with data integration so Quant can be live in less than 12 weeks.Starting Price: €1200 / User / Year -
5
Robin
Robin Powered
Robin’s workplace platform is built with hybrid work in mind and has specialized tools for visitor management, meeting room management and flexible desk booking. Get everything you need to help people find coworkers, conference rooms, and welcome guests to the office. Robin’s visitor management makes it easy for teams to invite and coordinate people visiting the office. Gain actionable insights around office capacity trends, team-by-team stats and meeting room usage. Need more in-depth reporting? Exports from Robin can be uploaded into PowerBI, Excel, or other tools for more granular analytics.Starting Price: Free -
6
Skedda
Skedda
Skedda is the world's leading workplace space-scheduling platform. Infinitely customizable, the platform allows organizations to automate complex and time-consuming booking tasks, to better manage their spaces. Skedda removes the hassle of manually managing all things 'space-scheduling', so that your teams can focus on work that matters. Organizations like Mercedes-Benz, Siemens and Harvard University are already using Skedda to help them do just that. Regardless of the size of your organization, Skedda removes the logistical headache. Experience the award-winning Skedda difference today. Skedda's platform features include complex scheduling automation, interactive maps and floorplans, mobile capabilities, user management, online payments, calendar sync, a tablet view, SSO support and 24/7 support.Starting Price: $7 per month -
7
Whatspot
Ergotep
A simple online booking tool for businesses. Book a meeting room, company car or parking space. Reservations using QR codes, nine language versions, public reservations and all in one place. Try the FREE DEMO with the product manager and find out how Whatspot can help you. Have a perfect overview of all your own and your company's bookings in the form of a calendar or daily agenda. It is always at hand on your mobile phone, tablet or computer. Whatspot will quickly and easily help you to find a suitable date for a booking so that it does not clash with others.Starting Price: $15 per month -
8
Tribeloo
Tribeloo
Tribeloo is the easy-to-use desk booking solution to collaborate in the hybrid workplace. Change management is hard. Therefore, Tribeloo makes it easy to bring employees back together and optimize your hybrid workplace. - Quick set up and intuitive to use - Facilitate agile teams coming together at the office - Increase space utilization and reduce costs Tribeloo enables employees to: - Book a desk, room, parking spot or any other type of resource in a single click - Book directly from Outlook or Google, so employees don’t need to learn yet another tool - See who is in the office on a specific time and day and where they are sitting Tribeloo enables admins to: - Define site specific rules that support your hybrid work policies - Actively manage the workplace experience - Onboard all employees easily with single sign on - (SSO) and User Provisioning - Set up a site in a matter of minutes by uploading a floorplan and drag-and-drop configurationStarting Price: €2.50 per month -
9
Nibol
Nibol
Nibol empowers organizations to optimize workplace flexibility. Employees can seamlessly book desks, meeting rooms, and parking, while managing remote work and visitor access. With Nibol users can: - See who’s working where, and plan their work week. - Book desks and meeting rooms at the office. - Book parking spaces and shared resources that are available within the organization. - Invite visitors on-site, without the bureaucracy. - Receive personal deliveries at the office, with automated notifications on arrival. Thanks to Nibol's dashboards and reports, companies can make decisions based on data.Starting Price: €1.15/entity/month -
10
Dibsido
Dibsido
Dibsido takes the chaos out of workplace bookings. With just one click in the app, your hybrid team can call “dibs!” on their favorite shared desks, parking spots, or meeting rooms. No more dealing with messy Excel sheets—Dibsido gives you the smoothest office management experience, from onboarding to daily use. In addition to its intuitive booking system, Dibsido offers companies valuable insights into office space utilization. The built-in analytics mode tracks how many desks and parking spots are in use, helping you spot opportunities to reduce fixed costs and optimize the workspace. The app easily integrates with commonly used corporate tools. Users can log in with their Google or Microsoft accounts and quickly set up notifications to be sent to platforms like Slack. Available as both a web solution and an app for iOS and Android, Dibsido gives hybrid teams the flexibility to book their spaces from anywhere.Starting Price: $0 per user/month -
11
Spacewell
Spacewell
Software and technology tools that simplify facility operations, reduce costs and energy consumption and create smart buildings and workplaces. Features: A digital workplace solution combining IWMS, IoT and Analytics. Workplace experience, analytics and management software. Workplace reservation system. Building maintenance software. AI-powered energy management solutions. IWMS to automate FM processes in line with best practice. Dynamic dashboards for unparalleled insights. Fast activation. Frequent software updates (automatically get a new version of the software with the newest features every 2 months). Certified sensors. Open REST APIs to connect to other applications. -
12
Accordant
CadM
Accordant is the effortless, affordable way to manage your workspace. All tools can be found in one place to manage space, plan moves, book desks, track occupancy, view leases, analyze utilization and more. Using a combination of both floor plans and table data to best show you the information you need. Accordant is 100% web-based, and all major changes can be made directly in the web browser without the use of CAD. Gain instant access to the data you need from all your devices. Multi-level user access means you can have an unlimited number of users with specific criteria to allow read-only or specific changes. A must have resource for companies and their employees. Used globally by corporations, healthcare & higher education from 250 - 25,000+ employees.Starting Price: $700/month -
13
UnSpot
UnSpot
UnSpot is a hybrid office platform that offers everything you need. Our software is powerful. UnSpot offers a desk reservation system, scheduling software and navigation system. Simplify workspace, schedule meetings and gain insight into office data with a single smart solution. UnSpot allows you to book desks easily, create schedules and optimize your workspace.Starting Price: $2.50 -
14
Wayleadr
Wayleadr
At Wayleadr we believe the way your employees arrive at work can change the mood and the value of your business. As the world’s #1 Arrival Platform, Wayleadr is helping more people arrive easier, faster and with less stress. Turning your physical spaces, like parking, desks and meeting rooms, into smart, mapped and instantly accessible spaces, Wayleadr creates a frictionless arrival experience enabling all types of businesses to drive efficiencies that create harmony and increase productivity. Visit wayleadr.com today to see why today’s 21st-century companies like OpenAI, Uber and Sanofi are choosing Wayleadr to help their employees arrive easier.Starting Price: $999/month -
15
Envoy
Envoy, Inc.
Envoy is transforming modern workplaces for hybrid work and safely bringing people together so they can connect, collaborate, and thrive. Envoy’s workplace platform has redefined how companies welcome visitors, keep employees safe, book desks and conference rooms, and manage deliveries in over 14,000 locations around the globe by designing products for a flexible workplace experience. With more than 100,000 new sign-ins every day, Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas. Envoy Protect confirms employees are healthy and helps to coordinate schedules before they come on-site. Envoy Desks gives employees the flexibility to reserve a desk for the days they are in the office to collaborate with teammates. Envoy Rooms provides a simple solution to book meeting rooms and free up unused space. Envoy Deliveries ensures packages reach their recipients without mailroom pile-ups.Starting Price: Free -
16
WorkInSync
WorkInSync
WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. With features such as employee scheduling, hotdesking and hoteling, conference room management, parking and cafeteria management, WorkInSync powers workplaces of the future and empowers employees to work anywhere, anytime. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync’s Vaccination Tracker, Health Questionnaire and Contactless Access Management enables companies to keep workplaces safe by only allowing eligible employees to visit the office. WorkInSync’s integrations with Microsoft365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows. WorkInSync is used by 350,000 employees at over 180 companies globally.Starting Price: $2.50 per user per month -
17
YAROOMS
YAROOMS
YAROOMS is the complete workplace management platform designed to help organizations coordinate people, spaces, and schedules in hybrid work environments. It combines space booking (desks, meeting rooms, parking), hybrid work scheduling, visitor management, digital signage, and workplace analytics—all in one system that’s easy to use and simple to deploy. The platform is ideal for companies of all sizes, from small teams managing shared spaces to mid-size companies and enterprises operating across multiple locations. It’s widely used in finance, healthcare, government, education, and technology industries. Companies using YAROOMS achieve greater space efficiency, smoother hybrid work coordination, and better employee experiences—while reducing overhead and gaining full control over how the workplace is used.Starting Price: $99/month -
18
ALICE Receptionist
ALICE Receptionist
Mention the Promo Code: PC0300 to your sales rep to receive 5% off your first year of your ALICE software subscription. ALICE Receptionist is the most advanced full-service Visitor Management and Lobby automation solution available. ALICE receptionist uses A.I. video avatars to greet guests when they arrive in your building, provide instructions throughout the check-in process and enable guests using the ALICE kiosk to engage with your employees in live 2-way audio and video conversations. ALICE Receptionist includes: • Guest Sign In / Sign Out • Photo ID Scanning • Guest Security screening (US Gov watch list, Blacklist) • Health screening • Sign in forms • Photo capture • Badge printing • Alert employees upon guest arrivals (SMS, MS Teams, Slack, Email) • Pre-visit website option • Employee mobile app to manage guests • And much more... Contact us today to learn how ALICE Receptionist can automate and elevate the visitor experience for your building.Starting Price: $299.00/month -
19
Archie
Archie
Thousands of hybrid offices and shared workspaces rely on Archie to better manage their operations, from meeting room and desk booking to visitor management, workspace analytics, and a dedicated coworking software solution. Archie stands out thanks to a modern UI, powerful admin features, and most of all an unparalleled user experience, you really need to try it to understand. The extensive feature set spans from visual floor plans, visitor logs, check-in and check-out tracking, meeting room scheduling, seat and desk assignment, multi-location management, smart automations, real-time notifications, a white label mobile app, SSO and SCIM, an open API, and much, much more. Archie also natively integrates with 40+ software solutions, including Microsoft Teams, Slack, Zoom, Outlook, Google Calendar, Stripe, Xero, Quickbooks, Cisco, Kisi and many other.Starting Price: $159/month -
20
POC System
POC System
Our seating allocation and space management system allows you to customize desk arrangements in today’s hybrid work environment. It also empowers employees to book their hot office desks. Office space management software provides facility managers, HR managers, office administrators, and CFOs with a real-time view of their workspace and the ability to customize office arrangements and seating allocations on the go. - Custom seating plans that maximize employee productivity. - A user-friendly application that allows instant booking of desks and meeting rooms in case you adopt a hybrid working model. - Real-time updates that provide an instant picture of seating allocations and scheduling hot desks. Save valuable time by mastering our office space management software in just a couple of days, and get immediate value by ditching time-consuming analog scheduling.Starting Price: $100/month -
21
Freespace
Freespace
Freespace has been at the forefront of workplace design and technology solutions since its establishment in 2015. Distinguished by its innovative approach, Freespace stands out in the market as the sole provider of a fully integrated end-to-end workplace and sensor technology solution. Freespace addresses common workplace challenges like too much real-estate, over-capacity on certain days, unsuitable workspace design or making the workplace a destination for employees. It offers workplace data insights, interactive hybrid work solutions, and tools for operating space more efficiently and sustainably. Recognized as an industry leader in workplace analytics, sensors, employee experience app, signage and space management, Freespace delivers customer needs by integrating its technologies across existing office, building, and enterprise applications (end-to-end solution). With Freespace, organizations can make space for more efficient, productive, and dynamic workplaces. -
22
SV3
Building Intelligence
SV3 is a cloud-based, SAFETY-Act-certified software solution that enables secure access for visitors, vehicles and vendors. Whether it be at the lobby or loading dock of a building, warehouse or multi-tenanted environment, SV3's trusted access program ensures safe operations without gaps in your security system. -
23
LEAFIO
LEAFIO
For more than 15 years, we've followed our passion for Bring Innovations Closer to Retailers. We help to earn more, make fewer mistakes and work more efficiently by using advanced software to streamline routine supply chain processes. We've helped more than 160 retail chains in 17 countries achieve efficiency. LEAFIO is designed to autonomously execute demand-driven replenishment in an environment of low predictability and constant change. Self-regulating algorithms guarantee sales, margin and turnover increase, inventories optimization, and time-saving due to demand satisfaction. Your trusted advisor in complex retail promotion planning, coordination, and execution. LEAFIO shelf space and planogram optimization module is a full-cycle macro and micro space management solution for retailers and CPG companies that enables automated planogram generation, execution control, and shelf space performance improvement. 100+ retail chains experience an inside-the-solution engine -
24
Eptura
Eptura
The ability to seamlessly manage your workplace and assets is now at your fingertips. With Eptura’s all-in-one platform, you can bring together your entire world of work, so your people — and your business — can reach their full potential. Bring together your entire world of work in one, easy-to-use place. Our tools give you unparalleled visibility over your work environment, so you can better understand how people are using your space while overseeing the management of your facilities and assets. Through powerful insights, Eptura equips you with the information you need to ensure your space supports every aspect of your business. Maximize efficient use of your space, enable your people to get the most from their time, and keep your assets always up and running. Make your workplace work better for you, encourage collaboration across teams, and forecast all your future maintenance needs. -
25
Room Display X
GOGET
Room Display X is a room booking solution that offers an unprecedented level of user-friendliness and functionality. Experience a truly flexible booking experience where reservations can be made through your calendar system, our mobile app, a web reservation dashboard, or a map view of your office workspaces. With features to reclaim no-show bookings, Room Display X will help you increase the utilization of your meeting rooms. Through our powerful data insights, you can gain a deeper understanding of how your meeting rooms are being used and make informed decisions about workspace usage. As Room Display X is developed with ephemeral data processing (privacy by design) and robust security protocols, including MFA, SSO, and more, you can be fully confident in the safety and security of your data. Room Display X supports integration with Microsoft 365/Exchange and Google Workspace.Starting Price: $108/room/year -
26
Appspace
Appspace
People and places are the foundation of your culture. Build an exceptional workplace experience for your teams with a simple communication and space management platform. Appspace is the only platform that deeply integrates digital signage, collaboration tools, room scheduling, and many other tools your team needs to stay connected, whether they’re at work, at home, or on the go. Share the latest reports and announcements using pre-designed templates with your colors and fonts. Publish content to right places and the right time - wherever your team works. View content in the office, at home, or on the go – with simple apps that leverage your existing tools. Keep track of communications performance and use insights to adapt your communications strategy. Manage office traffic in and out of workplace locations for peace of mind that won’t complicate processes. Get meetings started faster by being able to see available meeting spaces and instantly book it.Starting Price: $600 per month -
27
Wisp | by Gensler
Gensler
Space Planning | Space Management | Move Management | Floor Plans | Reporting | Utilization | Make every square foot count with Wisp–the only space management software to combine cutting edge tools with tailored implementation and ongoing drawing support. Start tracking daily seat moves, plan future scenarios, manage floor plans, and derive workplace insights with the software and service proven to deliver results. As a SaaS space management software, Wisp combines multiple solutions and service into one easy-to-use package—providing real estate and facilities teams with the support, tools and metrics they need to optimize their workplace. From managing a large corporate relocation to keeping track of everyday moves, adds, and changes (MAC), Wisp will add control and transparency. Wisp Includes: - Full Implementation - Integration Configuration - Unlimited CAD Updates - Ongoing Support and Advisory Services - All SaaS BenefitsStarting Price: $600 per month -
28
Digicuro
Climbax Entertainment
Digicuro has coworking at its heart. Designed keeping every litte thing that matters to a coworking space in mind, it helps leapfrog your coworking business to new heights by leveraging the power of technology and automation. Digicuro is empowering more and more businesses each day as they now prepare to return to the offices. From easy bookings and occupancy tracking to attendance and temperature monitoring, Digicuro helps you get back to the office without hassle. Digicuro is a plug and play platform. We've already started powering aggregators and theme parks in a few parts of the world. Be it any commercial setup, Digicuro enables automation of the entire process, and helps you optimize and efficiently manage people movement. The best coworking tools have been developed by our team in India to help you focus on growth and expansion and make day to day coworking management tasks a breeze to manage. Sign up and start it's that simple! -
29
Meetio
Meetio
Meetio set a new standard for meeting room management with the introduction of the Room-tablet in 2014. Today, Meetio offers industry-leading software solutions for hot desking, mobile scheduling, wayfinding and room management – always with a focus on simplicity, ease-of-use and efficiency. With three offices spanning two continents, Meetio has just begun its journey to make workplaces around the world as smart as the people in them. Reopen your workplace safely and with confidence. In our guide, you can read about everything from workplace safety, to how to adapt your work and how helpful and smart technology can benefit both your and your employees' experience. Let us lead you through a smart, simple, and reliable return to the office! We always prioritize the end user first. User-friendliness and simplicity are not just the core of our products, it's the foundation for everything we do.Starting Price: $189/license/year -
30
OfficeRnD Flex
OfficeRnD
OfficeRnD Flex is software that empowers the growth of your flex space. The platform removes operational obstacles and allows you to focus on your customers, your team, and your business. It automates and streamlines administrative processes, enables data-driven decision-making, and helps you provide a modern and tech-enabled experience in your buildings.Starting Price: $124.00/month
Guide to Space Management Software
Space management software is a type of computer-based system designed to help organizations effectively manage their physical spaces. It enables its users to track the location and availability of space, resources, and personnel within a business or facility. Space management software typically contains features like room booking, capacity planning, occupancy forecasting, resource utilization tracking, space utilization optimization, floor plan visualization, and more.
The goal of this type of software is to improve efficiency and reduce costs associated with managing physical spaces. It can be used in a variety of industries such as healthcare, education, hospitality, event planning and retail. The software also helps organizations maximize their use of space while adhering to industry regulations such as fire codes and building codes.
When selecting a space management software for an organization it’s important to consider user needs as well as budget constraints. Most programs have modular components which allow users to choose only those tools necessary for their specific requirements rather than purchasing the entire suite at once. In addition to purchased solutions there are some open source solutions available as well such as OpenCirrus which is available under an Apache License 2.0 free license agreement.
Using space management software has become increasingly popular over time due to the need for organizations to become better stewards of resources by improving efficiencies through reducing unused or underused space within their facilities or rented locations. By providing detailed mapping and analytics around the utilization of the organization’s physical spaces it allows them better insight into how they are using their real estate assets so that they can make informed decisions on how best allocate these resources most efficiently going forward into the future.
Features Offered by Space Management Software
- Storage Space Allocation: Space management software provides an easy-to-use way for businesses to organize and allocate their storage space, ensuring that adequate and appropriate space is available according to their needs. It also enables businesses to accurately plan and monitor the usage of their storage facilities.
- Automated Scheduling: These systems provide automated scheduling of tasks such as stocking, inventorying, loading and unloading processes. This enables organizations to maximize efficiency while minimizing labour costs associated with manual scheduling processes.
- Automated Inventory Management: Automatically managing stock levels as they go up or down, space management software helps organizations maintain accurate records on what items are in stock at any given time, making sure that there are no overstocks or shortages.
- Advanced Analytical Tools: Advanced analytics are a key feature of these systems providing users with comprehensive insights into inventory levels, warehouse utilization trends, loading bay performance and other important metrics. This allows businesses to identify areas for optimization within their warehouses and make informed decisions on managing space more effectively.
- Warehouse Monitoring: Live cameras connected to the system allow users to monitor activities within the warehouse from anywhere in the world via a web-based platform. This means that managers can keep close tabs on operations even when they're not physically present in the facility itself.
- Real Time Alerts: The system triggers notifications when thresholds are exceeded or when certain events occur such as low stock levels or operational delays. This ensures that users stay abreast of changes occurring within their warehouses without having to manually check each item every day.
What Are the Different Types of Space Management Software?
- Point of Sale (POS) Software: POS software helps manage the checkout process for businesses. It can track sales, customer information, and inventory levels.
- Facility Management Software: This type of software allows users to manage all aspects of a facility, such as its layout, operations, maintenance, and occupancy.
- Storage Management Software: Storage management software is designed to organize data storage systems across multiple locations. It can help optimize performance and minimize costs associated with physical storage solutions.
- Fleet Management Software: Fleet management software is designed to help businesses better manage their fleets of vehicles in terms of tracking locations, fuel usage, maintenance scheduling, route planning, and more.
- Warehouse Management Software: This software helps businesses effectively manage their warehouses by optimizing product flows between different areas in the warehouse along with helping to monitor inventory levels.
- Floor Space Planning Software: This type of software aids in the design and implementation of floor plans so that businesses are able to best utilize available space within a building or facility without wasting resources or compromising safety standards.
Benefits Provided by Space Management Software
- Increased Efficiency: Space management software provides increased efficiency for businesses and organizations, allowing them to make better use of their resources. It can help them identify areas where space is being underutilized or wasted, and then help them create efficient plans to maximize the usage of these spaces.
- Improved Organization: Space management software helps organize information about an organization’s physical spaces, such as size, location, occupancy rates, amenities, etc. This allows employees to quickly find the right space for any given purpose without having to search through piles of paperwork or in-person visits.
- Improved Collaboration: By using a single system to manage all aspects of space utilization, teams are able to collaborate more effectively on projects and tasks that require the use of multiple different spaces. This makes it easier for teams across various locations and departments to work together more efficiently.
- Reduced Costs: With improved utilization and collaboration enabled by space management software, organizations are able to save money on unnecessary costs associated with underutilizing their real estate assets and other facilities-related expenses.
- Optimized Scheduling: Space management software can be used to schedule meetings quickly and easily based on availability or preferences of those involved. This helps reduce conflict between scheduling needs while also helping reduce potential delays due to overbooking or double booking events or meetings in the same room at overlapping times.
- Enhanced Visibility: With access into data backed up by custom reporting features offered by most space management software solutions, organizations gain greater visibility into how their physical spaces are being used throughout the day/week/month/year which allows them adjust their plans accordingly for maximum efficiency.
What Types of Users Use Space Management Software?
- Facility Managers: responsible for the overall operations and maintenance of a facility, ensuring that it is running smoothly and efficiently. They use space management software to keep track of facility assets, manage floor plans, and ensure compliance with regulations.
- Space Planners: tasked with creating efficient layouts within a facility to optimize usage of available space. Space planners are able to measure office spaces accurately using space management software, as well as make changes quickly in response to changing needs.
- Interior Designers: these professionals specialize in creating aesthetically pleasing spaces by creating practical designs that incorporate both form and function. They rely on space management software tools to create estimates and generate detailed blueprints for their designs.
- Real Estate Agents: these professionals help individuals or businesses find the right commercial or residential property for them. With the help of space management software, real estate agents can easily provide clients with precise measurements, calculate total square footage available for rent, create floor plans, and compare properties side-by-side.
- Office Managers: responsible for overseeing administrative tasks such as scheduling meetings, coordinating communications between departments, organizing physical resources (e.g., furniture), managing budgets, etc.. Space management software allows office managers to quickly get an accurate picture of how much desk/workspace is available in their offices at any given time without having to perform manual measurements or calculations each time there is a change in staffing levels or furniture placement.
How Much Does Space Management Software Cost?
The cost of space management software can vary depending on the features and capabilities it offers. Generally speaking, pricing varies depending on the number of users or “seats” that are required. For a small business or organization looking to track their space usage, costs can range from $15-$30 per seat per month for basic features such as room scheduling and occupancy tracking. Unfortunately, this may not cover all the features needed to fully optimize your current workspace. Higher end solutions with more advanced analytics capabilities, such as heat mapping, single-click seat selection and real-time visualization tools, will cost significantly more at prices ranging up to $50-$75 per seat per month for larger organizations. Often times these higher end solutions also offer additional services such as customized setup, training and technical support which further adds to the total cost of the system. Finally, some providers also offer enterprise level packages and custom proposals that include additional add-ons tailored to fit an organization's needs which can potentially drive up the overall cost even more. Ultimately when selecting a space management software it is important to evaluate your needs carefully in order to ensure you get the best possible solution for your budget.
Types of Software that Space Management Software Integrates With
Software that can integrate with space management software include real estate management software, enterprise asset management (EAM) systems, customer relationship management (CRM) systems, and facility maintenance scheduling. Real estate management software automates leasing processes and property maintenance. Enterprise asset management (EAM) systems track the performance of assets and allow users to plan preventive maintenance activities. Customer relationship management (CRM) systems are used to manage customer relationships and help streamline sales processes. Finally, facility maintenance scheduling helps organizations to plan repairs and preventative maintenance in order to keep facilities running at optimal efficiency. All of these types of software can work together with space management software to provide a comprehensive solution for businesses that need to maximize the use of their physical space.
Recent Trends Related to Space Management Software
- Increased emphasis on data security: Space management software has become increasingly important to organizations due to the need to ensure that sensitive information is kept secure. Organizations must now invest in space management software that offers advanced security features such as encryption, authentication, and access control.
- Automated processes: Space management software is designed to automate many of the tedious tasks that used to be completed manually, such as tracking space utilization and generating reports. This automation allows organizations to use their resources more efficiently.
- Improved visibility into facility performance: Space management software provides an unprecedented level of visibility into how a facility is performing. This data can be used to make informed decisions about how to optimize the use of space.
- Ability to integrate with other systems: Space management software can easily be integrated with other systems, such as enterprise resource planning (ERP) or customer relationship management (CRM) systems, so that the data can be used in more sophisticated ways.
- Improved collaboration between departments: Many space management systems allow departments across an organization to collaborate in real-time, which leads to more efficient decision-making and better communication.
- Cloud-based solutions: Many space management solutions are now available as cloud-based services, which makes them accessible from any device with an internet connection. This convenience makes it easier for organizations to deploy and manage their space management systems.
How to Find the Right Space Management Software
Selecting the right space management software can be a challenge. Here are some tips to help you in your search:
- Determine Your Requirements: It's important to know what type of space management software you need and how it will fit into your existing system. Consider the tasks that need to be managed, budget limitations, and user feedback to determine which features are essential for your organization.
- Research Vendors: Once you know what type of space management tool is best for your needs, it's time to research vendors who provide the specific features that meet those requirements. Compare the prices and service offerings from each vendor and read customer reviews to get an idea of their level of customer satisfaction.
- Ask for a Demo or Free Trial: Many vendors offer demos or free trials of their software so you can test it out before investing any money in it. This is a great way to make sure the software meets all your expectations before committing financially.
- Evaluate Cost vs Value: While cost should not be the main factor when selecting space management software, evaluating cost versus value is important when making a decision on which vendor to use. Make sure that any product or service offered by a company offers good value for its price tag, including discounts or extended support terms if necessary.
- Get Buy-In From Stakeholders: Before finalizing a vendor selection, make sure all stakeholders involved in using the space management tool understand its benefits and buy-in to using it long-term before investing in it financially or otherwise committing resources towards its implementation and upkeep over time.
Use the comparison engine on this page to help you compare space management software by their features, prices, user reviews, and more.